Sr. Proposal Manager at Schiavone;ScanScape in Secaucus, New Jersey

Job Description:

Principal/Essential Duties & Responsibilities

• Review RFQs and RFPs in detail and develop comprehensive compliance/responsibility matrices to establish assignments and track progress of all required content

• Establish and manage the SOQ/proposal schedules, deliverables, and assignments


• Lead and directly manage project-specific teams comprised of individuals from marketing, design, construction, estimating, and other disciplines to deliver high-quality submittals

• Lead and facilitate the various proposal and strategy meetings in conjunction with the assigned Bid Manager, including kickoffs, storyboards, technical proposal workshops, formal reviews, and other regular meetings


• Direct proposal, marketing, and graphic design staff from engineering partner firms, joint venture partner firms, and consultants as needed

• Establish key pursuit strategies alongside the bid leadership teams and other senior and executive management


• Oversee coordination with corporate and international departments, including legal, financial, safety, international bid department, etc.


• Conduct research and interview project personnel to fully develop project descriptions and resumes for each SOQ and proposal


• Write and edit proposal narratives with input from technical experts and other managers to verify technical accuracy and incorporate key messages consistent with project goals


• Ensure submittals are in compliance with all relevant requirements

• Prepare marketing materials, presentations, and other information for pursuits, industry events, and project outreach meetings

• Interface with engineering and construction firms on a daily basis


• Lead coordination of legal, financial, and surety/insurance information with various corporate departments


• Manage database of past proposal documents, resumes of key staff, awards, boilerplate narratives, and project photos


• Mentor and train other members of the proposal team


• Other duties as needed

• Bachelor Degree in English, Marketing, Communications, Business, Civil Engineering, or Related Field


• 5+ years of experience in managing large SOQs and proposals in the engineering and construction industry


• Detailed understanding of design-build and/or public private partnership (P3) proposals


• Experienced in Adobe Creative Suite and layout of proposals in InDesign


• Familiarity with relevant city, state, and federal agencies in pursuit of large infrastructure projects


• Very strong writing and editing skills


• Strong communication and presentation skills


• Skilled in facilitating meetings with large teams


• Ability to manage all aspects of SOQs and Proposals independently with little oversight


• Willingness to travel as needed