Executive Assistant - Cincinnati at Thermo Fisher Scientific in Highland Heights, Kentucky

Job Description:

Work Schedule

Standard (Mon-Fri)



Environmental Conditions

Office



Job Description



At Thermo Fisher Scientific, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on - now and in the future.



Discover Impactful Work:



As an Executive Assistant you will provide senior-level administrative support for multiple leaders (VP+ and above), efficiently running the day-to-day administrative functions including planning, organizing, and scheduling.



A day in the Life:

• Composes, copies, and distributes correspondence and memoranda, reports, documents, forms, and tables as requested


• Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements


• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion


• Coordinates details of onsite and offsite meetings and conferences including catering needs


• Collects, compiles, and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.


• Collaborates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Keys to Success:





Education




Education and Experience:



High school/secondary school graduate or professional certification


Previous administrative experience (comparable to 2-6 years) or an equivalent combination of education, training and experience that provides the knowledge, skills, and abilities to perform the job.

• Good knowledge of company operations, policies and procedures.


• Strong Microsoft Office skills.


• Effective communication and organizational abilities are crucial.


• Ability to identify and set priorities and effectively perform a variety of task simultaneously.


• Ability to deal professionally with highly confidential information and matters.


• Strong attention to detail and accuracy.• Positive attitude and ability to work effectively with others at all levels of the organization.

Work Environment



Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

• Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.


• Able to work upright and stationary and/or standing for typical working hours.


• Able to lift and move objects up to 25 pounds.


• Able to work in non-traditional work environments.


• Able to use and learn standard office equipment and technology with proficiency.


• May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.


• Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

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