Administrative Assistant 3 at The Ohio State University in Columbus, Ohio

Job Description:

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Job Title:Administrative Assistant 3Department:Medicine | IM Cardiovascular Medicine

Functions as Administrative Assistant to coordinate and monitor daily administrative activities & services in the Department of
Cardiovascular Medicine. Provides comprehensive administrative support to
Cardiovascular Medicine Attendings and Outpatient Advanced Practice Providers. Coordinates and oversees daily business functions including financial, human resources, outreach & marketing, and facilities & space, in collaboration with
Administrative Manager. Implements, evaluates and modifies administrative policies & procedures; assists with identifying and resolving operational concerns and ensures appropriate actions are taken to meet departmental goals, guidelines & deadlines; reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; independently responds to routine correspondence; assists with recruiting, hiring, and training support staff; coordinates performance management activities; works with
Administrative Manager to plan, assign and monitor individual workloads of administrative support and professional services staff, as well as students; monitors and ensures staffing levels are appropriate & makes recommendations for changes in staffing; conveys directives from department leadership; coordinates appointment calendars of assigned administrator or faculty leader; coordinates and organizes logistics for meetings, conferences, workshops and other special events; prepares and distributes agendas; records, transcribes and distributes meeting minutes; coordinates and makes travel and lodging arrangements; collects, prepares and processes requests for reimbursement of expenses; researches, collects and compiles information as requested to develop complex departmental reports, aid departmental leadership in strategic planning process, and for decision making purposes; acts as department's travel; serves as liaison with university offices, faculty, staff and outside agencies.

Additional Information:Location:Davis Heart and Lung Research Institute (0113)Position Type:RegularScheduled Hours:40
Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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