Human Resources & Payroll Coordinator at Heartland Technology Group in Little Chute, Wisconsin

Job Description:

Position Summary:

The Human Resources & Payroll Coordinator is responsible for performing complex administrative type items for the Human Resources and Payroll Departments. This will include assist processing of payroll, entering and updating employee files, processing changes in the Human Resource Information System (HRIS), and responding to general HR related inquiries.

Roles and Responsibilities/ Essential Functions:

• Assist with the processing of bi-weekly payroll which could include, but is not limited to: running payroll reports and updating logs, preparing reimbursements, auditing payroll data for accuracy, and submitting payroll for payment to Team Members.
• Process changes in Human Resource Information System (HRIS) accurately and efficiently. This includes creation of position, management of onboarding, oversight of performance, and processing of pay changes, title changes, Leader changes, etc.
• Assist with the coordination of new hire onboarding. This could include reaching out to our new hires to coordinate new hire orientation, compiling packets, managing onboarding within the HRIS and presenting new hire orientation to all new hires.
• Serve as a point of contact for general inquiries for the Human Resources and Payroll Teams to ensure Team Member questions are answered timely.
• Manage the Training Requests inbox to assist with the scheduling of certification exams, trainings, and conferences.
• Assist with internal and external audits and reporting as needed.
• Lead and manage vendor for our company recognition program.
• Manage Special Recognition Programs (employee birthdays, anniversaries, deaths, births, etc) and coordinate company events and communications.
• Lead and manage vendor for our company logoed apparel.
• Work with appropriate Human Resource Business Partner regarding unemployment claims to compile and send in requested information.
• Complete employment verifications in alignment with company policy.
• Develop and maintain SOPs for job responsibilities.
• Other duties, as assigned.

Competencies:

• Accuracy - Ability to perform work accurately and thoroughly.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Confidentiality – Ability to maintain a high degree of privacy when dealing with items.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.
• Reliability - The trait of being dependable and trustworthy.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

Required Experience:

• 2 years prior experience in an administrative role.

Preferred Experience:

• 2 years' experience in a HR administrative role
• Previous experience with payroll processes
• Prior experience maintaining an HRIS

Required Skills, Education and/ or Certifications:

• High School Graduate or General Education Degree (GED)
• Proficiency in the Microsoft Suite
• Ability to work in a team environment
• Ability to work in a fast-paced, flexible environment with many priorities and deadlines
• Associates Degree in Human Resources or related field.

Equal Opportunity Employer - Including Disabled and Veterans

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PI253699279