Contracts and Grants Administrator at Child Trends in Southern Md Facility, Maryland

Job Description:

Child Trends

Regular 100% Full-Time
Other Prof
Rockville, MD, US | Chapel Hill, NC, US | Minneapolis, MN, US | Rockville, MD, US

Requisition ID: 1658


General Description

Under the direct supervision of the Deputy Contracts Operations Manager, the person will assist with providing cradle-to-grave contractual support to the organization. This includes drafting and revising contractual agreements and contractual correspondence with Federal Clients, State and Local to small Foundations, contracts and grants record keeping, filing, database management, departmental audits, hiring subrecipients – subcontractors – consultants & vendors, providing guidance on proposal reviews. This role requires a strong understanding of Federal Acquisition Regulations (FAR), OMB Uniform Guidance, and various reporting requirements.

Responsibilities

• Draft, review, negotiate and execute a wide variety of contractual documents, such as contracts, grants, subcontracts/sub- awards, teaming agreements, memoranda of understanding, consulting agreements, and nondisclosure agreements, data sharing agreements for programs funded by federal, state and private sponsors.
• Draft, review, negotiate and execute contract modifications and amendments, extensions, and renewals on a varied portfolio of cost reimbursement, fixed price, cost-plus-fixed-fee, time and materials, labor rate contracts, grants, purchase orders, subcontracts, and consulting agreements.
• Complete various administrative forms (e.g., Representations & Certifications, Vendor Profile forms, Conflict of Interest certifications).
• Contribute to the review and analysis of contract requirements, special provisions, terms and conditions and communicate critical terms to all relevant parties.
• Update and maintain records in compliance with requirements including; certificates of insurance, audit reports, supporting documentation and other forms to ensure Child Trends is not engaging with debarred organizations
• Conduct monitoring activities for all awards and procurements.
• Contribute to drafting, preparing, and planning contracts training tools.
• Attend and actively participate in contract meetings and training sessions. Maintain fully compliant and complete files organized per Contracts and Grants Departmental Guidance. Provide audit support and other administrative tasks, as needed.
• Provide back-up support in managing the contracts inbox and other duties required to support the department, such as:
  1. Process contract requests by reviewing for accuracy and completeness, routing and tracking internal approvals.
  2. Maintain Contracts databases, inbox, and files with a high level of accuracy.
  3. Facilitate staff inquiries from the Contracts inbox or direct to appropriate staff.
  4. Purchase order and consultant support
  5. Reports management
  6. Back-up to department team members.
• Other duties as assigned.

Qualifications

• Bachelor’s degree and 3-5 years contracts/grants administration experience required.
• Grants or contracts certifications preferred.
• Experience with contract development, negotiation, and processing.
• Experience working with research organizations a plus.
• Microsoft Office Suite: advanced knowledge in Word, Excel, and Power Point required. Excellent verbal and written communication and negotiation skills.
• Strong organization skills, attention to detail, problem solving and trouble shooting skills (monitor, identify, analyze, research, evaluate, resolve) and the ability to handle and prioritize multiple tasks in a fast-paced environment.
• Self-starter, with the ability to work independently and collaboratively across departments.
• Ability to maintain effective working relationships with internal clients.
• Knowledge of Federal regulations, OMB Uniform Guidance and federal acquisition regulations; strong familiarity with the full range of types; e.g. FFP, CPFF, Time and Material
• Strong negotiation skills while maintaining a respectful rapport.
• Ability to work independently while drawing upon knowledge of FAR, OMB Uniform Guidance, agency regulations, contract law, accounting standards and principles to successfully develop proper response and position.
• Strong interpersonal communication skills including superior writing skills
• Ability to meet deadlines while juggling competing demands for time and resources
• Demonstrated proficiency with Microsoft Office Suite

Why Child Trends?

• Join a mission-driven organization dedicated to making a positive impact on the lives of children and families.
• Be part of a collaborative and supportive leadership team.
• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Work for an organization consistently recognized as a Great Place to Work.

Locations: Flexible Remote Work; Child Trends’ offices are based in Rockville, MD; Chapel Hill, NC; Minneapolis, MN. Many Child Trends staff work remotely, and while we are set up to hire remote staff in many states, we are not yet operating everywhere in the US and do not have any overseas operations. We are currently approved to hire full-time staff in AK, AL, AZ, CA, CO, CT, DC, DE, FL, GA, IL, IN, MA, MD, ME, MI, MN, MO, MT, NC, NH, NJ, NM, NY, OK, OR, PA, TN, TX, VA, WI, and WV. The organization will require time to assess additional set up requirements (e.g., employment and tax law) for locations outside of areas where we are currently approved to hire. Individuals who would like to work from areas outside of the currently approved states, if offered the position, should indicate this preference as early as possible in the application process.

Benefits: For all full-time and part-time employees who work a minimum of 20 hours per week, we offer generous vacation + sick leave + paid holidays; optional individual/domestic partner/family medical, dental and vision benefits effective first day of employment; optional pet benefits; pre-tax reimbursement funds (FSA, HSA, Commuter); life insurance; short/long term disability, basic life and AD&D coverage paid for by Child Trends; paid family leave; paid bereavement leave; professional development and tuition reimbursement allowance; and 403(b) retirement plan with immediate vesting and Child Trends contributions after 1 year of employment. To learn more, go to https://www.childtrends.org/about-us/careers and click " Benefits."

How to Apply: Please follow the “apply” link to submit your application. When asked by the system to upload resume, please upload one document that includes your resume, cover letter, and contact information for three professional references. Materials must be combined into one document in order to be uploaded. If you have any difficulties with this process please email the requested materials to recruitment(at)childtrends.org and make sure to reference the position in the subject line. No phone calls please!

Child Trends is a nonprofit, nonpartisan research center headquartered in Rockville, MD with more than 200 staff in over 28 states that provides valuable information and insights on the well-being of children, youth, and their families. For more than 40 years, policymakers, funders, educators, and service providers in the U.S. have relied on our data and analyses to make better decisions and policies on programs serving children, families, and youth. www.childtrends.org

Child Trends is committed to hiring, retaining, and promoting staff who bring a rich diversity of experience to support our mission of improving the lives and prospects of children and youth, especially those made most vulnerable by the effects of historical and ongoing systemic discrimination. Together, we envision a world in which a child’s race, ethnicity, family income, gender, sexual orientation, disability status or any other social identity does not determine how that child will fare in life. Therefore, we approach every aspect of our work with these ideals in mind and encourage professionals who share in our commitment to apply.

Child Trends is an Equal Opportunity and Affirmative Action Employer. Protected veterans and individuals with disabilities are encouraged to apply.

PI253821168

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