Administrative Specialist III-Campus Operations at Arkansas State University-Beebe in Beebe, Arkansas

Job Description:

Position Type:

Non Classified

Job Title:

Administrative Specialist III-Campus Operations

Classification Title:

Administrative Specialist III

Campus Location:

ASU Searcy

Job Description:

General Description

The position of Administrative Assistant III shall report directly to the Campus Operations Manager, and shall perform complex administrative duties in support of the Campus Operations Manager. Essential requirements of this position are: knowledge of basic accounting, procurement, and budgeting principles; the ability to work independently with limited supervision and excellent communication skills; and the ability to prioritize and work on several projects simultaneously. Experience in working with individuals from diverse backgrounds is preferred. Some occasional evening/overtime may be required.



Essential Duties and Responsibilities

1. Provides administrative support in the operations and projects of Campus Operations by maintaining calendars, scheduling appointments, setting up webinars and online meetings, making travel arrangements, preparing authorizations and reimbursements for travel, and coordinating meetings and special events for the department


2. Performs complex and confidential duties on behalf of the Campus Operations Manager relating to financial and personnel issues; oversees, coordinates, maintains, and processes sensitive documents including timesheets, budgets, procurement documents, travel reimbursements, and pay requisitions for Human Resources on behalf of Campus Operations.


3. Assists the Campus Operations Manager's hiring efforts by providing support in scheduling interviews and tracking the progress of applications and other required documents in coordination with Human Resources.


4. Maintains departmental records and inventories. Prepares purchase requisitions as needed. Works with procurement specialists to coordinate and monitor procurement expenditures for the department.


5. Serves as an informational resource to internal and external contacts as required.


6. Provides detailed information requiring some interpretation of guidelines and policies for the department; researches and resolves questions, problems and complaints; assists in proofing and/or preparing correspondence for the department.


7. Researches and resolves issues and discrepancies with budgets; supports strategic planning and budgeting efforts.


8. Provides system-related functions including scheduled and special reports, correspondence and data-base management.


9. Perform any other related duties as required or assigned.

Required Qualifications:

• 
  Education: Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.

• 
  Experience General: 2 years related experience and/or training.

Minimum Salary or Salary Range:

$27,577

Stand:

regularly

Walk:

regularly

Sit:

regularly

Use hand to finger, handle, or feel:

occasionally

Reach with hands and arms:

occasionally

Talk or Hear:

continuously

Up to 10 pounds:

occasionally

Up to 25 pounds:

occasionally

Does this position have any special vision requirements? Check all that apply.:

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements:

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

NC2462014

Open Date:

08/26/2024

Open Until Filled:

No

Special Instructions to Applicants:

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.


Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.



U.S. Department of Labor

• Know Your Rights
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• Family and Medical Leave Act (FMLA)
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
  (English)
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)

• Employee Polygraph Protection Act
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
  

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