Administrative Assistant at Intertek Testing Services NA Inc in Menlo Park, California

Job Description:

Administrative Assistant - Menlo Park, CA

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistantto join our Electrical team in Menlo Park, CA. This is a fantastic opportunity to grow a versatile career.

Intertek's Electrical business line applies more than 100 years of product testing expertise to quickly and efficiently help clients meet safety, performance, environmental and quality requirements for every market. Spanning a wide range of industries such as Medical, Lighting, Renewable Energy, HVACR, Appliances & Electronics, Hazardous Locations, Industrial Equipment, Life Safety & Security, IT & Telecom Equipment, Intertek's global network of laboratories employ world-class experts in their fields who deliver quality, accurate testing and certification that continually exceeds our clients' expectations and helps to clear a path for their product's success. Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

The Administrative Assistant is responsible for supporting our Electrical business unit by performing a full range of administrative duties, including running reports using Microsoft office, reviewing local operating procedures, event planning and administrative planning.

Shift/Schedule: Monday-Friday 8:00am-6:00pm

Salary & Benefits Information

The base wage or salary range for this position is $25-$30/hour. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you'll do:

Essential Duties and Responsibilities

This position is responsible for answering the telephone and greeting clients, and providing administrative support to various departments.

Reporting Structure

This position reports to the office manager.

Example of Work

Listed examples are illustrative and representative of the tasks required of this position and are not intended to be complete or exclusive.

• Answering incoming calls and directing them to the appropriate persons
• Taking/recording messages and giving them to the appropriate persons in a timely manner
• Greeting customers and directing them as needed
• Projecting a courteous and pleasant image over the phone and in person
• Providing customers with appropriate identification and safety supplies as needed
• Maintaining a log of all visitors
• Ensuring that the reception area is clean and orderly
• Performing other work as required
  
  
  • Basic maintenance of break rooms, coffee and water stations, conference rooms, and bathrooms and making sure they are clean and presentable. This includes wiping tables, chairs, counters, arranging chairs back into place, refilling soap dispensers and paper towels, ensuring trash cans are not full.
  
  
• Other administrative support:
  
  
  • Assistance to Regional Production Specialists, Scheduling, Sales, and Operations
  
  

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:

• Minimum High school diploma or GED
• Bachelor's degree preferred

Knowledge, Skills and Ability

• Excellent customer service skills
• Excellent communication skills in both verbal and written format
• Certificates or proven skills with Microsoft office
• 3+ years of experience in a similar industry

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

#LI-PS1Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

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