Events Manager at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Events Manager

Pitt Business is seeking an Events Manager who will support major school events to include graduation, conferences, competitions, recruitment events and major annual events for the Dean’s office. This is a regular, part-time position working 20 hours per week with an available hybrid schedule. The Events Manager will coordinate with internal and external stakeholders and vendors to produce high-quality events that consistently showcase the School.

Job Duties

• Coordinates official events such as academic, community and/or stewardship-type ceremonies, receptions, and/or donor/friend recognitions and other events such as conferences, seminars, lectures, meetings, and reading groups both in-person and virtually.
• Oversees and coordinates University efforts and/or with external vendors for catering, police, audiovisual, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers.
• Oversees guest list and invitation development, budget and report preparations, research, and design of event components.
• Assists sponsors with developing event budgets.
• Manages promotions, public relations, and marketing of events.

Job Summary

Coordinates official events and other events in-person and virtually. Oversees vendors, event components, budget, and event marketing.

Essential Functions

Support major school events to include graduation, conferences, competitions, recruitment events and major annual events for the Dean’s office.

Physical Effort

Generally sedentary but will require some travel on campus to attend and plan meetings/events.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Part-time regular

Job Classification: Staff.Events Manager

Job Family: Administrative Support

Job Sub Family: Events

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30am - 5:00pm

Work Arrangement: Monday - Friday, 8:30am - 5:00pm

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Not Applicable

PI253945503

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