Service Administrator at Pye-Barker Fire & Safety in Schertz, Texas

Job Description:

*Make a difference, protect lives, and achieve your dreams. *Build your career with the industry-leading fire, life safety and security company.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the Service Division. This position will also help in the organizing, scheduling, and managing the flow of activities for the field technicians. They monitor/adjust the daily schedule as needed to complete the expected and upcoming work in the short term. This position is responsible for collaborating with service managers, office staff, sales staff, field technicians, contractors, and customers to ensure smooth and profitable projects from start to finish.
*Essential Duties & Responsibilities:* 

* Schedule appointments for clients, answer phones and track clients' service records.
* Answer telephones and respond to email inquiries in the office

* Assess the service needs of clients and connects them with the correct discipline.
* Creates and maintains client related records and reports
* Manages all Service Division Invoicing, to include completed service and inspection tickets.
* Create and maintain a database of clients and client needs
* Track orders of materials needed for the required service.
* Manages key vendor accounts, supply inventory, and submits invoices for payment
* Manage data in spreadsheets and reports
* Interact with clients who are not satisfied, putting service and communication techniques into practice and resolving any conflicts professionally and answering inquiries respectfully
* Ensure each client is given the necessary services and follow up to fill ongoing service needs
* Maintain good relationships with service providers and clients to keep customer base
* Monitor the services being provided and stay up to date on any services being introduced or discontinued
* Expand the list of resources and providers to assure there are no gaps in services
* Perform other duties assigned by management.
*Education/Qualification:* 

* 1-3 years of industry experience or a related customer service experience required
* Previous administrative experience preferred
* Proficient skills in Microsoft Office, including Microsoft Word and Microsoft Excel
* Excellent customer service and problem-solving skills
* High quality organizational skills
* The ability to work well under deadlines and to multitask
* The ability to build relationships and coalitions within the community
* Excellent verbal and written communication skills
* Excellent critical thinking and problem-solving skills
*Other Duties:*

* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
* Performs other duties as assigned.

*Physical Requirements:*

* Prolonged periods sitting at a desk and working on a compute
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*Benefits and Perks:*

* Excellent pay

* Medical, dental, vision

* Company paid life insurance

* Company paid short term disability

* 401K with employer match

* Paid vacation and company holidays

* Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer