Executive Assistant, Executive Leadership Team at Vitalant in Scottsdale, Arizona

Job Description:

Description

Vitalant is hiring an Executive Assistant - Executive Leadership Team to provide essential support to the CEO and the President of the Foundation, contributing to our mission of saving and improving lives. In this pivotal role, you'll manage sensitive and confidential matters with discretion, serving as a key liaison to the Board of Trustees.

With the ability to juggle multiple priorities, you'll anticipate the needs of executive leadership, coordinating and streamlining communications while fostering strong relationships with internal and external leaders. Representing Vitalant's Executive Leadership in a professional, positive manner, you'll play a crucial role in ensuring the smooth and efficient operation of our leadership team.

What to Expect

Schedule: Monday - Friday

Our comprehensive total rewards support you, your family, and your future with:

• Medical, dental, and vision insurance


• 401K + 5% company match


• Tuition assistance up to $5k per year


• Free basic life and AD&D insurance


• Free short-and-long-term disability insurance


• Paid time off


• Employee Resource Groups


• Recognition and perks

• Manage schedules for the CEO and Foundation President, coordinating daily and long-term meetings and priorities.


• Provide executive-level administrative support by handling requests, resolving inquiries, and performing clerical duties.


• Coordinate travel and events for the CEO, Foundation President, and Board of Trustees, managing logistics and materials.


• Assist with board activities, including recording meeting minutes and supporting the Chief Legal Officer.


• Prepare and modify documents such as correspondence, presentations, and reports.


• Maintain distribution lists for accurate communications across teams.


• Track expense reports and reconcile receipts for the CEO and Foundation President.


• Plan and execute special projects, including events and team-building activities, while managing high-level external relationships.

Requirements

• Bachelor's degree or equivalent combination of education and experience required.


• Notary Public preferred.


• Minimum five years in senior business or high-level administrative support, with experience supporting executives preferred.


• Exceptional communication skills with a professional demeanor, ensuring discretion and confidentiality when interacting with internal and external stakeholders.


• High level proficiency in computer and software skills (Microsoft Word, Excel, PowerPoint, Outlook and Concur.


• Experience managing video conferencing (Microsoft Teams, Zoom and BoardEffect).


• Ability to travel, as needed, to attend out-of-state meetings (anticipated not to exceed 10%).

Summary

About Us

Vitalant is one of the nation's largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research. We have a network of 115 donation centers across the U.S. and host approximately 60,000 bl ood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.

Vitalant is committed to fostering a diverse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.

EEO/Minorities/Females/Disabled/Veterans

Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to Careers@vitalant.org to let us know the nature of your request.

For more EEO information about applicant rights click here