Executive Associate to the Vice President for Student Affairs at Millersville University in Millersville, Pennsylvania

Job Description:

Executive Associate to the Vice President for Student Affairs

Millersville University





Department: VP Office - Student Affairs Staff

Nature of Position: Permanent, Full-time



Job Summary/Basic Function


This position will serve as an Executive Associate for the Vice President for Student Affairs (VPSA). The major responsibilities of the position will focus on a wide variety of assignments as well as the day-to-day oversight and management of the VPSA's office operations. Some of these activities would include but not be limited to the preparation of reports, analytic analysis, monitoring of project timelines, review of policies and procedures and make recommendations to the VP. The Executive Associate will review and monitor all business activity related to the management of the office operations and delegate projects and assignments to the appropriate Student Affairs direct reports, including the Secretary. This position will require specific understanding of each major function within the division to make important decisions as to the allocation of assignments for the VP. In addition, this position will act as a liaison to other institutional offices, the state offices, as well as the external community. This position will attend meetings on the VPSA's behalf if the VP is unable to attend.


Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 14 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,250 students to find their path. Several of our programs are multidisciplinary in nature, combining science, technology, and art to create a more progressive degree. We have over 950 graduate students enrolled in 21 master's and 3 doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.



Salary Range: $50,000.00 - $58,000.00, plus comprehensive benefits starting on the first day of employment, including:

• 
  Health insurance
  
• 
  Dental insurance
  
• 
  Vision insurance
  
• 
  Group life insurance
  
• 
  Voluntary Group Life and Accident Insurance
  
• 
  Long Term Disability Insurance
  
• 
  Retirement
  
• 
  Tuition waiver
  
• 
  Personal leave
  
• 
  Vacation leave
  
• 
  Sick leave
  
• 
  Holiday leave
  

For description of benefits available, see The State System Employee Benefits Summary at
https://www.passhe.edu/inside/HR/syshr/benefit_highlights/SSHE_Highlights.pdf
At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.



Required Qualifications

• Bachelor's degree and five years of experience working as an administrative assistant at an executive level or the equivalent combination of education and experience to successfully perform the duties of the position.
• Experience scheduling complex meetings and/or events.
• Experience in budget preparation and management.
• Highly effective interpersonal and phone skills.
• Proficiency at a university level in oral and written communications and proofreading.
• Strong sense of diplomacy, responsibility, and tact.
• A high degree of integrity and adherence to confidentiality.
• Excellent planning and organizational skills, with the ability to handle multiple priorities and projects.
• Ability to deal with personnel matters and office management.
• Highly skilled in the use of Zoom and Microsoft Office, with a strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook, and Teams.
• Independent judgement, personal responsibility, and anticipatory thinking.
• Comfort with dynamic, fast-paced work environments.
• A sense of urgency and attention to deadlines and details.
• Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information.
• Ability to communicate effectively with people from varied social, educational, and economic backgrounds and demonstrate sensitivity to diversity and multicultural issues.
• Evidence of a commitment to diversity, equity, and inclusion.
• Successful interview.
• Successful completion of three background checks.

Preferred Qualifications

• Master's degree.
• Previous supervisory experience.
• Prior experience supporting an executive or manager in a university.
• Banner, People Admin and/or SAP experience.

Job Description






Essential Functions

• Most work done at a desk, utilizing a computer and phone.
• Ability to sit for long lengths of time.
• Extensive verbal communication skills (provide information and assistance regularly).
• Extensive writing skills (prepare and organize complex documents).
• Dexterity of hands and fingers to operate a computer keyboard and mouse.
• Work is normally performed in a typical interior/office work environment.
• Basic math skills (add, subtract, multiply, divide).
• No or very limited physical effort required.
• No or very limited exposure to physical risks.
• Must be able to lift/pull/push up to 10 pounds.

To apply, please visit: https://jobs.millersville.edu/postings/12448



















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