Award Specialist II - Research at Nemours in Jacksonville, Florida

Job Description:

The OSP Award Specialist II provides pre- and post-award services/oversight to help Nemours research investigators develop and submit grant and other sponsored project proposals and administer the awards after they are received. The OSP Award Manager II is a Senior level position that acts as a liaison between the PI, Grants Officer, contracts manager, clinical trials manager, post-award accounting. The OSP Award Specialist II is responsible for providing services in various aspects of the proposal preparation phase, including interpretation of the sponsoring agency's guidelines, budget development, gathering documentation to support sub awards and subcontracts, coordination of required approvals, and assisting in the regulatory requirements. Incumbent is responsible for the oversight and management of assigned PI research portfolios in terms of reviewing expenditures, reconciling award financials (budget, expense, and invoicing), resolving financial discrepancies, reviewing and submitting cost transfers, and managing the award closeout process. The OSP Award Specialist II is responsible for helping manage a research portfolio of approximately $11M in internal and extramural funding/expenditures or up to 80 proposals/year and to serve as a subject matter expert within the OSP for problem resolution for PI's, Nemours associates, and external entities as needed.

Pre-Award Responsibilities

• Assist Principal Investigators in organizing grant proposals.
• Advise Principal Investigator and authorized signers regarding potential risks, prepare and collate subcontract documents and if applicable, ensure documents are in compliance with Uniform Guidance terms and conditions and other required federal regulations.
• Meet with Principal Investigator regularly to provide one-on-one personalized service and to collect and build administrative components of proposal.
• Assist in developing proposal budget in line with budget justification and commensurate with sponsor and Nemours policies.
• Create and update InfoEd proposal record and route proposal for internal review and submission, submit draft contractual document, along with other necessary data, via populated InfoEd record.
• Assemble complete application and perform preliminary review to ensure error-free submission.
• Work with Principal Investigator to refine proposals for resubmission, if necessary.

• Manage funded projects, including Clinical Trials, in compliance with Nemours policies and standard operating procedures; when applicable, with consideration to external audits according to OMB (Office of Management and Budget), Federal Acquisition Regulations (FAR), and other federal and state guidelines.
• Create Activity number, update TimeKeeper profiles for Timer & Effort and Payroll process and create Epic RSH account when applicable.
• Responsible for post-award services including, timely set-up of project activity account, day-to-day expense to budget financial management, analyze agreements and grant awards to determine administrative restrictions.
• Review and monitor subcontracts; create and maintain records of Research Subcontracts (RSUB) Purchase Orders (PO) for subrecipient PI invoice review and approval.
• Review, audit and approve expenditures and related documentations, process labor and non-labor cost transfers in accordance to sponsor allowability & requirements.
• Monitor expenditures, analyze variance of actual costs versus budget.
• Maintain updated financial projections according to activity dates and budget variances.
• Partner with Post-Award Accounting on activity number set-up, financial reviews, reconciliations, projections, close-outs, and final financial reporting (FFR).
• Ensure timely submission of the technical progress reports or deliverables by principal investigators in accordance with grant guidelines or contract provisions.
• Serve as a first line resource for Principal Investigator wound pre-award, award management and post-award services.
• Coordinate training and education programs related to the highest quality proposal development.
• Identify and escalate any initial eligibility concerns related to the proposal.
• Resolve barriers to setup (budget, regulatory compliance, etc. - work with PI as applicable).
• Notify stakeholders of completed submissions, financial status, concerns, close-outs, etc.
• Other duties as assigned.

• Bachelor's Degree required. Master's Degree preferred.
• Minimum (3) three years of experience.
• Experience in academic or non-academic research healthcare organization; Advanced grants management and post award experience.
• Experience with Research Administration (pre- and/or post-award) preferred.
• CRA, CPRA, and/or CFRA preferred.