Management Assistant - Office of Sustainability and Innovations at City of Ann Arbor in Ann Arbor, Michigan

Job Description:

Grade 4 - Management Assistant - Office of Sustainability and Innovations

Salary: $53,000 - $60,000 (Offer will be commensurate with experience) 

Benefits offered for this opportunity: Non-Union Benefits Summary

Role Summary:

To provide a variety of highly responsible, confidential and complex administrative duties for the Sustainability and Innovations Department with minimal supervision, making and held accountable for decisions within a defined sphere of activity.

Essential Duties:

• Conducts research on sustainability-related topics, as needed.


• Assists with community engagement including helping with meeting logistics and organization.


• Assists the Director with scheduling meetings and managing the Office calendar.


• Supports staff liaisons to the Energy and Environmental Commission, including aiding in the generation of meeting agendas, meeting minutes, and other relevant tasks.


• Motivates and tracks work deliverables by other OSI team members.


• Maintains Office budget accounts and expenses and participates in the presentation and administration of Office budget.


• Assist in budgeting, financial management, contracting, and OSI bill payments


• Responsible for timekeeping and using financial systems to make logical decisions while exercising appropriate judgment.


• Supports information sharing and reporting, including quarterly Council reports, quarterly A2ZERO Collaborator network meetings, resident newsletters, monthly media blasts, and biweekly program updates.


• Manages the City’s annual Green Fair and annual A2ZERO week and assists with the coordination of other community events.


• Supports Director and other OSI staff members with purchasing and event management


• Relays relevant information and instructions; screening calls, visitors, inquiries, and mail.


• Assists in training staff on policies and procedures and ensures compliance with City policies


• Provides exceptional customer service.


• Maintains flexibility with change and working in a fast-paced environment.


• Performs moderately complex office management details without direct supervision.

Education, Training and Experience (position requirements at entry)

• Bachelor’s degree in public or business administration or a closely related field


• Experience in general office practices and procedures: at least 2 years


• Experience in coordinating work activities: at least 2 years


• The City of Ann Arbor, at its discretion, may consider an alternative combination of formal education and work experience

View Additional Requirements and Information at: Management Assistant Job Description

See job description