WELLNESS & BENEFITS ADMINISTRATOR at KLS Martin L.P. in Jacksonville, Florida

Job Description:

Job Details

Job Location: Corporate Office - Jacksonville, FL

Position Type: Full Time

Salary Range: Undisclosed

Job Shift: Day

Description

Who We Are

At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.

The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.

KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.

KLS Martin Guiding Principles

• Established, Privately Held Business Group - Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
• Patient Focus - We design products with the patient in mind - CMF, Thoracic & Hand
• Product to Table - Integrated planning, design, manufacturing and distribution process
• Educational Partner - Our primary focus for support is on education
• Inventory Alliance - Inventory management is critical to patient treatment/outcome
• Surgical Innovation is Our Passion - More than just a tagline

What We Offer

• We provide full-time employees with a competitive benefits package, including paid parental leave
• In-house training and professional development opportunities
• A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation

Job Summary

The Wellness and Benefits Administrator is responsible for the development, implementation, and management of employee wellness programs and benefits packages. This role involves promoting a healthy work environment, ensuring effective benefits administration, and fostering employee engagement in wellness initiatives. This position also provides support and guidance to employees regarding their benefits and collaborates with external vendors to optimize benefits offerings. The Administrator will also provide essential administrative support to the HR team, assisting with various tasks.

Essential Functions, Duties, and Responsibilities

Wellness Program Development:

• Design and implement wellness programs that support physical and mental health, including fitness challenges, health screenings, and workshops.
• Monitor and evaluate the effectiveness of wellness initiatives and make recommendations for improvements.
• Work closely with HR, management, and external vendors to align wellness programs with organizational goals.

Employee Engagement:

• Develop communication materials to inform employees about wellness programs and benefits options.
• Conduct presentations and informational sessions to engage employees in available programs.
• Update benefits-related content on the company intranet and other communication platforms.
• Act as the primary contact for employees' benefits-related inquiries and concerns, including providing guidance and support to help employees understand and utilize their benefits.

Administrative Support:

• Assist with correspondence, filing, and other administrative tasks as needed.
• Act as the liaison for support request from the business.
• Oversee all aspects of HR events including venue booking, catering, sending communication, and collecting feedback.
• Support the HR team with vendor payments and annual budget planning.

Benefits Administration:

• Administer various employee benefits programs such as health, dental, vision insurance, and retirement plans.
• Oversee the enrollment, changes, and terminations of employee benefits.
• Facilitate the annual open enrollment process, including communication, education, and processing of benefits elections.
• Coordinate paperwork and work collaboratively with employees related to benefits, 401k retirement plans, workers' compensation, FMLA and ADA.

Compliance and Reporting:

• Ensure compliance with federal, state, and local regulations, including ERISA, HIPAA, and ACA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absence/disabilities.
• Prepare required compliance reports and documentation.
• Conduct audits of benefits programs and processes to ensure accuracy and adherence to regulations.
• Serve as a point of contact for employees regarding benefits inquiries, issues, and claims.

Vendor Management:

• Serves as point of contact for insurance brokers and wellness/benefits vendors.
• Support HR leadership team with negotiating contracts and renewals.
• Monitor vendor performance and resolve any issues related to benefits administration.
• Evaluate and recommend changes to wellness program and benefit plans and providers to ensure competitiveness and cost-effectiveness.

Additional Duties:

• Stay updated on industry trends and best practices related to employee benefits.
• Assist with benefits-related projects and initiatives as needed.
• Collaborate with other HR team members to support overall HR functions and organizational goals.

Performs other tasks as assigned.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.
Qualifications

Educational and Experience Requirements

Wellness Program Development:

• Design and implement wellness programs that support physical and mental health, including fitness challenges, health screenings, and workshops.
• Monitor and evaluate the effectiveness of wellness initiatives and make recommendations for improvements.
• Work closely with HR, management, and external vendors to align wellness programs with organizational goals.

Employee Engagement:

• Develop communication materials to inform employees about wellness programs and benefits options.
• Conduct presentations and informational sessions to engage employees in available programs.
• Update benefits-related content on the company intranet and other communication platforms.
• Act as the primary contact for employees' benefits-related inquiries and concerns, including providing guidance and support to help employees understand and utilize their benefits.

Administrative Support:

• Assist with correspondence, filing, and other administrative tasks as needed.
• Act as the liaison for support request from the business.
• Oversee all aspects of HR events including venue booking, catering, sending communication, and collecting feedback.
• Support the HR team with vendor payments and annual budget planning.

Benefits Administration:

• Administer various employee benefits programs such as health, dental, vision insurance, and retirement plans.
• Oversee the enrollment, changes, and terminations of employee benefits.
• Facilitate the annual open enrollment process, including communication, education, and processing of benefits elections.
• Coordinate paperwork and work collaboratively with employees related to benefits, 401k retirement plans, workers' compensation, FMLA and ADA.

Compliance and Reporting:

• Ensure compliance with federal, state, and local regulations, including ERISA, HIPAA, and ACA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absence/disabilities.
• Prepare required compliance reports and documentation.
• Conduct audits of benefits programs and processes to ensure accuracy and adherence to regulations.
• Serve as a point of contact for employees regarding benefits inquiries, issues, and claims.

Vendor Management:

• Serves as point of contact for insurance brokers and wellness/benefits vendors.
• Support HR leadership team with negotiating contracts and renewals.
• Monitor vendor performance and resolve any issues related to benefits administration.
• Evaluate and recommend changes to wellness program and benefit plans and providers to ensure competitiveness and cost-effectiveness.

Additional Duties:

• Stay updated on industry trends and best practices related to employee benefits.
• Assist with benefits-related projects and initiatives as needed.
• Collaborate with other HR team members to support overall HR functions and organizational goals.
• Performs other tasks as assigned.

Knowledge, Skills, and Abilities

• Must be detail-oriented and have the ability to work independently with exceptional organizational, problem-solving, prioritizing, and decision-making skills.
• Ability to analyze complex issues and effectively recommend solutions.
• Administrative experiences such as data entry, data-driven reports, or detailed processes with multiple components to manage.
• Ability to maintain confidentiality to preserve the integrity of benefits and human resources practices.
• Ability to maintain high professionalism in communication and work effectively with a diverse range of internal and external contacts.
• Maintains high integrity and confidentiality of company and department information.
• Able to write and speak clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
• Strong attention to detail.
• Adheres to an appropriate and effective set of core values and beliefs.
• Uses resources effectively and efficiently.
• Strong analytical reporting skills.
• Retrieval and Interpretation of Documents.
• Ability to quickly learn and adapt to new technologies, tools, and techniques.
• Ability to work both independently and within a team environment.

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Verbal communication
• Written communication
• Public speaking/group presentations
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Basic mathematical concepts (e.g. add, subtract)

Physical Requirements

• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds various items
• Repetitive Motions
• Pushing/Pulling
• Bending/Stooping
• Reaching/Grasping
• Writing

Hazards

• Normal office environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

KLS Martin is a drug-free employer Who We Are

At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.

The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.

KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.

KLS Martin Guiding Principles

• Established, Privately Held Business Group - Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
• Patient Focus - We design products with the patient in mind - CMF, Thoracic & Hand
• Product to Table - Integrated planning, design, manufacturing and distribution process
• Educational Partner - Our primary focus for support is on education
• Inventory Alliance - Inventory management is critical to patient treatment/outcome
• Surgical Innovation is Our Passion - More than just a tagline

What We Offer

• We provide full-time employees with a competitive benefits package, including paid parental leave
• In-house training and professional development opportunities
• A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation

Job Summary

The Wellness and Benefits Administrator is responsible for the development, implementation, and management of employee wellness programs and benefits packages. This role involves promoting a healthy work environment, ensuring effective benefits administration, and fostering employee engagement in wellness initiatives. This position also provides support and guidance to employees regarding their benefits and collaborates with external vendors to optimize benefits offerings. The Administrator will also provide essential administrative support to the HR team, assisting with various tasks.

Essential Functions, Duties, and Responsibilities

Wellness Program Development:

• Design and implement wellness programs that support physical and mental health, including fitness challenges, health screenings, and workshops.
• Monitor and evaluate the effectiveness of wellness initiatives and make recommendations for improvements.
• Work closely with HR, management, and external vendors to align wellness programs with organizational goals.

Employee Engagement:

• Develop communication materials to inform employees about wellness programs and benefits options.
• Conduct presentations and informational sessions to engage employees in available programs.
• Update benefits-related content on the company intranet and other communication platforms.
• Act as the primary contact for employees' benefits-related inquiries and concerns, including providing guidance and support to help employees understand and utilize their benefits.

Administrative Support:

• Assist with correspondence, filing, and other administrative tasks as needed.
• Act as the liaison for support request from the business.
• Oversee all aspects of HR events including venue booking, catering, sending communication, and collecting feedback.
• Support the HR team with vendor payments and annual budget planning.

Benefits Administration:

• Administer various employee benefits programs such as health, dental, vision insurance, and retirement plans.
• Oversee the enrollment, changes, and terminations of employee benefits.
• Facilitate the annual open enrollment process, including communication, education, and processing of benefits elections.
• Coordinate paperwork and work collaboratively with employees related to benefits, 401k retirement plans, workers' compensation, FMLA and ADA.

Compliance and Reporting:

• Ensure compliance with federal, state, and local regulations, including ERISA, HIPAA, and ACA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absence/disabilities.
• Prepare required compliance reports and documentation.
• Conduct audits of benefits programs and processes to ensure accuracy and adherence to regulations.
• Serve as a point of contact for employees regarding benefits inquiries, issues, and claims.

Vendor Management:

• Serves as point of contact for insurance brokers and wellness/benefits vendors.
• Support HR leadership team with negotiating contracts and renewals.
• Monitor vendor performance and resolve any issues related to benefits administration.
• Evaluate and recommend changes to wellness program and benefit plans and providers to ensure competitiveness and cost-effectiveness.

Additional Duties:

• Stay updated on industry trends and best practices related to employee benefits.
• Assist with benefits-related projects and initiatives as needed.
• Collaborate with other HR team members to support overall HR functions and organizational goals.

Performs other tasks as assigned.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. Educational and Experience Requirements

Wellness Program Development:

• Design and implement wellness programs that support physical and mental health, including fitness challenges, health screenings, and workshops.
• Monitor and evaluate the effectiveness of wellness initiatives and make recommendations for improvements.
• Work closely with HR, management, and external vendors to align wellness programs with organizational goals.

Employee Engagement:

• Develop communication materials to inform employees about wellness programs and benefits options.
• Conduct presentations and informational sessions to engage employees in available programs.
• Update benefits-related content on the company intranet and other communication platforms.
• Act as the primary contact for employees' benefits-related inquiries and concerns, including providing guidance and support to help employees understand and utilize their benefits.

Administrative Support:

• Assist with correspondence, filing, and other administrative tasks as needed.
• Act as the liaison for support request from the business.
• Oversee all aspects of HR events including venue booking, catering, sending communication, and collecting feedback.
• Support the HR team with vendor payments and annual budget planning.

Benefits Administration:

• Administer various employee benefits programs such as health, dental, vision insurance, and retirement plans.
• Oversee the enrollment, changes, and terminations of employee benefits.
• Facilitate the annual open enrollment process, including communication, education, and processing of benefits elections.
• Coordinate paperwork and work collaboratively with employees related to benefits, 401k retirement plans, workers' compensation, FMLA and ADA.

Compliance and Reporting:

• Ensure compliance with federal, state, and local regulations, including ERISA, HIPAA, and ACA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absence/disabilities.
• Prepare required compliance reports and documentation.
• Conduct audits of benefits programs and processes to ensure accuracy and adherence to regulations.
• Serve as a point of contact for employees regarding benefits inquiries, issues, and claims.

Vendor Management:

• Serves as point of contact for insurance brokers and wellness/benefits vendors.
• Support HR leadership team with negotiating contracts and renewals.
• Monitor vendor performance and resolve any issues related to benefits administration.
• Evaluate and recommend changes to wellness program and benefit plans and providers to ensure competitiveness and cost-effectiveness.

Additional Duties:

• Stay updated on industry trends and best practices related to employee benefits.
• Assist with benefits-related projects and initiatives as needed.
• Collaborate with other HR team members to support overall HR functions and organizational goals.
• Performs other tasks as assigned.

Knowledge, Skills, and Abilities

• Must be detail-oriented and have the ability to work independently with exceptional organizational, problem-solving, prioritizing, and decision-making skills.
• Ability to analyze complex issues and effectively recommend solutions.
• Administrative experiences such as data entry, data-driven reports, or detailed processes with multiple components to manage.
• Ability to maintain confidentiality to preserve the integrity of benefits and human resources practices.
• Ability to maintain high professionalism in communication and work effectively with a diverse range of internal and external contacts.
• Maintains high integrity and confidentiality of company and department information.
• Able to write and speak clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
• Strong attention to detail.
• Adheres to an appropriate and effective set of core values and beliefs.
• Uses resources effectively and efficiently.
• Strong analytical reporting skills.
• Retrieval and Interpretation of Documents.
• Ability to quickly learn and adapt to new technologies, tools, and techniques.
• Ability to work both independently and within a team environment.

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Verbal communication
• Written communication
• Public speaking/group presentations
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Basic mathematical concepts (e.g. add, subtract)

Physical Requirements

• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds various items
• Repetitive Motions
• Pushing/Pulling
• Bending/Stooping
• Reaching/Grasping
• Writing

Hazards

• Normal office environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

KLS Martin is a drug-free employer

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