Front Office Specialist at Wellstar Health Systems in Austell, Georgia

Job Description:

Facility: Pulmonary Medicine Austell




Job Summary:



The Front Office Specialist (FOS) is responsible for illustrating exceptional customer service and focus to WellStar's patients and customers. This includes greeting customers, registering patients at check-in and check-out, answering telephones, scheduling appointments, cash management, and/or administrative functions that support the practice's operations. The FOS is an important team member in achieving patient experience, employee engagement, and financial goals. This position is considered a highly functioning position where the team member must be able to multi-task while at the same time communicate with various customers.



Core Responsibilities and Essential Functions:




Customer Service:

• In Adherence to our AIDET principles, the FOS will greet patients and guests in a warm, friendly manner in person or on the telephone, identifying self and practice.
  
  


• Answering incoming calls; directing to appropriate personnel, taking messages when appropriate within the EHR, handling non-clinical processes, and scheduling patient appointments as requested.
  
  


• Communicating quickly and often with patients, if there is a delay or wait for patient care.
  
  


• Working with both clinical staff and providers in a team approach.
  
  


• Managing patient call wait times; being alert to queues in the system, responding to voicemails and messages timely, offer options to call patients back, if they are on hold too long
  
  

• Registering/scheduling patients for appointments; ensuring patient insurance eligibility through Experion, checking in patients, scanning insurance cards and ID into the EHR, and ensuring completion of all necessary paperwork.
  
  


• Collecting co-pays and any outstanding balances, adherence to the WMG LD90 cash management policy.
  
  


• Managing cash allowance; verifying opening balance, ensuring all correct change and collections are made and accounted for, accurately balancing superbills/posting report with bank bag for each daily close.
  
  


• Checking patients out; collecting any deductibles or self-pay account balances, setting up payment arrangements on balances, and/or scheduling next appointment visits
  
  


• Contacting patients for appointment reminders
  
  

• Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick-ups, and other clinic requests
  
  


• Other duties as assigned by management.
  
  


• Complies with all WellStar Health System policies, standards of work, and code of conduct.
  
  

• High School Diploma
  
  

• 1-2 years administrative front office experience in a physician practice or health care setting Preferred and
  
  


• Previous customer service experience Required
  
  

• Computer skills essential.
  
  


• Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) preferred.
  
  


• Knowledge of insurance filing and requirements.
  
  


• Strong verbal and written communication skills.
  
  


• Must be able to communicate and understand verbal and written English language and display a positive attitude while working in a team setting.