Axios Professional Recruitment is partnered with a premier industrial contracting firm located in Walker to find an Office Administrator. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills.
Our client specializes in a wide range of equipment installation, construction, and service projects. As an employee-owned organization, they are committed to embodying the core values of Safety, Teamwork, Integrity, and Dedication. Their mission is to provide customers with the highest quality personnel, materials, and equipment available.
Responsibilities
Assist in the development of documentation regarding industrial contract projects
Handle all aspects of project stages, from RFQ stage through final invoicing
Responsible for compiling written quotes
Record all sales transactions in accounting system, including quotes, sales orders and sales invoices
Research and resolve customer invoice payment discrepancies
Assess and prioritize multiple tasks using analytical skills to define and solve problems with a sense of urgency to delineate priorities
Responsible for meeting deadlines and multi-tasking while maintaining a high level of accuracy
Establish and maintain positive and cooperative working relations with those contacted in the course of work at all levels, including company personnel, subcontractors, suppliers, clients, and the general public.
Create and maintain spreadsheets in Microsoft Excel
Responsible for completing other duties and tasks as assigned
Qualifications
Minimum of 3 years' experience in office management, administrative assistance, or related field
Proficient in MS-Word, Excel, and Outlook
Possess mathematical skills to work through pricing, quotes, and invoicing
Ability to multi-task in a fast-paced environment
Ability to learn internal software systems (i.e. NetSuite)
Capable of analyzing information and communicating information to all levels of an organization
Excellent communication both written and verbal
Excellent interpersonal skills
Work well within a team environment
Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.
Good luck, we look forward to reviewing your application!