We are seeking an experienced Office Administrator to join our dynamic Seattle office team. The ideal candidate will excel in strategic planning and demonstrate a proactive approach to project success. This role requires a self-motivated individual who thrives in a fast-paced, forward-thinking environment and plays a critical role in supporting project outcomes.
Key Responsibilities:
Serve as the primary liaison for both internal and external stakeholders, showcasing exceptional communication skills and maintaining discretion in handling confidential information.
Manage dynamically changing calendars for designated leaders.
Follow defined document control, data, and information management systems and procedures to assist with project management.
Prepare, edit, proofread, and submit reports, specifications, correspondence, spreadsheets, and presentations with the highest attention to detail, ensuring quality and adherence to branding guidelines.
Adapt to evolving digital platforms and processes.
Assist in the preparation and submission of proposals, bids, and presentations.
Aid in the administration of activities for the Client Relationship Management (CRM) system, including opportunity creation, pipeline management support, and contact database maintenance.
Ensure CRM data is accurate and reliable, regularly reviewing and updating records.
Conduct research to support business development efforts.
Plan and coordinate office events with meticulous attention to detail, ensuring smooth operations.
Use Concur SAP to arrange business travel, process invoices, and expense reports.
Assist with professional license applications and renewals.
Perform other duties as required.
Qualifications:
Seattle resident residing within proximity to the office location.
Minimum of four years of applicable experience in a similar role, ideally in professional services.
Associate or bachelor's degree in business or a related field is preferred.
Proficiency in MS Office Suite and other standard applications/software programs and databases is required.
Strong English grammar, spelling, punctuation, composition, drafting, and proofreading skills are essential.
Strong organizational skills and effective time management abilities.
Proactive, self-motivated individual with excellent communication and interpersonal skills.
Ability to work both independently and collaboratively within a team environment.
Excellent interpersonal skills, adept at building and managing relationships.
Diligent with attention to detail, committed to precision and excellence in every task.