A growing company is looking for an experienced Executive Administrator in Boca Raton, FL to provide professional support to a Founder/CEO. This take-charge individual should have strong experience in executive support at a senior level, polished communication skills, exceptional attention to detail, good judgment, business savvy and the ability to manage within a dynamic environment, with constantly evolving priorities.
The role will be expected to work onsite full time. Qualified candidates must be able to provide a high level of day-to-day executive support, and be willing to do what it takes to get the job done.
Responsibilities: • Complex calendar management: set appointments, prioritize & juggle appointments in the moment. Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings. • Complex email management and communications • Private aviation management; maintaining a level of excellence in coordination. Complex domestic and international travel itinerary coordination. • Exercise sound judgment and discretion in handling confidential and sensitive information • Meeting/event preparation, set-up and follow-up, including presentation proofing and edits • Attend meetings as required, take minutes, and ensure action item follow-up • Prepare expense reports, and approve direct reports expenses • Coordinate, prepare for and support meetings, both telephone and in-person • Special projects as requested (adhoc tasks) • Assist in all personal matters including acting as liaison with family members, taking care of estate related needs, and more. • Must be able to work flexible hours which includes mindfulness during evenings and weekends
Qualifications • 5+ years executive assistant experience • Must have experience supporting a C-level executive • Ability to travel once a month for a few days at a time, with planned notice • Able to handle sensitive business communications, data and other information with professionalism, confidentiality and discretion, both internally with employees and externally with clients and candidates • Exceptional organizational and multi-tasking skills • Outstanding verbal, written and interpersonal communication skills • Maturity, solid judgment and the ability to interact with confidence with executive management • Excellent working knowledge of Microsoft Office suite