Sr. Accounting Assistant at University of Miami in Coral Gables, Florida

Job Description:

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Sr. Accounting Assistant

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Sr. Accounting Assistant to work at the UHealth Medical Campus.

Core Summary

The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant (H) acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.

Core Responsibilities

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  Manages the creation of accounts, account attributes, account changes, and all other related account issues.

  
  


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  Works with other departments to ensure that all deficit accounts are addressed and cleared.

  
  


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  Assists the departments with questions or problems regarding applicable systems.

  
  


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  Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.

  
  


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  Verifies accounting entries for financial processing and reconciles report discrepancies and problems.

  
  


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  Provides backup support for other accounting functions.

  
  


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  Audits reports for conformity with internal policy and makes appropriate corrections.

  
  


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  Performs data entry into a tracking or reporting system utilizing spreadsheet, database, or software applications. Supports the completion of filing requirements mandated by outside governmental agencies. Adheres to University and unit-level policies and procedures and safeguards University assets.

  
  

Department Specific Functions

The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant (H) provides accounting, budgeting, financial reporting, and accounts payable support to all departments within the UHealth Facilities Operations and Planning division.

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  Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, contracts and purchasing.

  
  


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  Responsible for processing departmental invoices for payment.

  
  


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  Responsible for obtaining approvals from Facilities Managers on all invoices prior to sending to Accounts Payable.

  
  


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  Ensuring that all purchase orders are valid and accurate with sufficient funds prior to sending invoices to Accounts Payable.

  
  


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  Work closely with outside vendors, contractors, and suppliers to ensure the department is current with all invoices/bills.

  
  


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  Create requests for purchase orders, change orders, and close out unnecessary open purchase orders as needed, through the University's ERP system ("Workday").

  
  


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  Responsible performing the charge-outs/cost recoveries.

  
  


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  Prepare, examine, and analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards and identify trends and explanations for material variances.

  
  


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  Develop, maintain, and analyze budgets; preparing periodic reports that compare budgeted costs to actual costs.

  
  


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  Identify process improvement opportunities and assist with implementation efforts for departmental projects and initiatives.

  
  


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  Interact with auditors in support of the audit process; provide documentation needed to auditors and answer follow up questions.

  
  


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  Perform other duties as assigned to support the department and the organization's financial objectives.

  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

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  High School diploma or equivalent is required. Bachelor's degree in accounting, finance, or a related field is preferred.

  
  


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  Minimum 3 years of relevant experience.

  
  

Knowledge, Skills and Attitudes:

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  Knowledge of generally accepted accounting procedures and principles.

  
  


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  Knowledge of budget control methods, policies, and procedures.

  
  


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  Ability to prepare financial and accounting records.

  
  


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  Ability to analyze, consolidate, and interpret accounting data.

  
  


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  Ability to compile, organize, interpret, and communicate accounting data and results

  
  


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  concisely.

  
  


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  Ability to manage a budget and work within the constraints of that budget.

  
  


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  Excellent Microsoft EXCEL skills required.

  
  


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  Ability to work in a complex environment with the skills to manage multiple tasks and deadlines,

  
  


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  establish priorities, set objectives, and achieve stated goals.

  
  


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  Ability to work as a team or independently.

  
  


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  Excellent oral and written communication skills.

  
  


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  Excellent computer and organizational skills.

  
  


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  Strong customer service focus.

  
  


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  Ability to learn quickly and has an eagerness to grow.

  
  

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full time
Employee Type:Staff
Pay Grade:H4 Apply Now