Executive Assistant at Horizontal Talent in Seattle, Washington

Job Description:

Our client is seeking a dynamic and customer-focused Executive Assistant to join their team on a contract basis. This role is an exciting opportunity to contribute to a fast-paced, innovative company by providing seamless executive support via calendar management, travel booking, event coordination, and more. This is a hybrid role for candidates local to Seattle, WA.

Key Responsibilities:
- Provide seamless complex calendar management, scheduling external, internal, and sensitive meetings across multiple teams and time zones, while proactively managing the executive's time and priorities.
- Own and execute business events and logistics related to goal planning, people-related initiatives, and leadership team offsites.
- Track and promote completion of important deliverables, following up on outstanding items.
- Plan end-to-end detailed domestic and international travel itineraries.
- Organize and prioritize time-sensitive information to ensure action required is addressed.
- Manage coordination and submission of expense reports.
- Handle sensitive information with discretion and sound judgment.

Ideal Candidate Profile:
- 3-5 years of experience as an Executive Assistant managing complex calendars.
- Experience working with senior management and collaborating across departments, up to and including C-level executives.
- Strong communication skills with internal and external partners and vendors.
- Experience driving items independently in an ambiguous, high-growth organization.
- Experience with Google Suite, Slack, and Microsoft Office.
- Comfortable working in a fast-paced, start-up environment.

Our client's team values strong communicators who are approachable and proactive. Candidates coming from fast-paced, innovative companies where they need to operate in ambiguity with changing priorities will be a strong fit. This role is a 2+ month contract, with the potential for extension. The successful candidate must pass a background check upon hire.


Horizontal facilitates valuable and productive conversations between you and potential employers. We can assist you in growing your career by partnering you with employers that offer challenging assignments. For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement. Check out all we have to offer and how you can become part of the Horizontal Talent Team. The pay range for this role is $38 - $48 per hour. This is not a guarantee of compensation, as final offer amount may vary based on factors including but not limited to experience and geographic location.