Purchasing & Contracts Manager (Construction/Civil) at Schiavone in Secaucus, New Jersey

Job Description:

Responsibilities:

• Demonstrates effective communication and problem-solving skills.


• Contract management to include all aspects (e.g. administer, review, manage, file, evaluate, analyze, and negotiate).


• Negotiate or renegotiate and administer contracts with vendors and subcontractors.


• Administer bidding process and contracts (e.g., evaluate bids, recommend vendors, contractor solicitation utilizing SmartBid,etc.).


• Review specifications to determine the disciplines of work required.


• Research and evaluate vendors/contracts to ensure it is in compliance with government regulations.


• Evaluate vendors to ensure its performance is aligned with established specifications.


• Evaluate order and bid documentation.


• Develop and implement purchasing and contract management instructions, policies, and procedures.


• Review and maintain good record of purchasing files and records (purchase orders, contracts, etc.)to ensure its compliance with company policies and procedures and ensure the availability of documentation.


• Back up purchasing clerk to include ordering of supplies/goods, equipment and material, reviewing, and processing/issuing of purchase order.


• Review and monitor capital purchases to ensure its compliance with company policies and procedures.


• Identify opportunities for cost savings.


• Compile data from variety of sources for analyzing and ensuring compliance with company policies and procedures and monitoring of purchasing processes.


• Continually improve purchasing methods/processes.


• Response to inquiries from internal and external sources in providing information, direction, and or appropriate referrals.


• Attend periodic MWBE/SDVO/SBE Outreach Events to meet and greet potential and existing vendors and subcontractors.


• Periodic site visits to contractor and vendor home office facilities to conduct commercial useful function evaluations


• Special projects and/or other duties as assigned.

• Bachelor's degree in business administration, accounting, economics or related field required. Minimum of 8 years of work experience in purchasing related field preferred.


• Proficient in Microsoft Office Applications (Excel, Word, etc.). Demonstrates aptitude and precision working with numbers.


• Knowledge of purchasing policies processes, and procedures. Knowledge and ability to negotiate best vendor terms and pricing.


• Performed function with little or no supervision in a timely manner with acceptable quality. Strong interpersonal and communication skills. Highly organized, detail oriented, and able to multitask. Ability to learn new software/processes. Strong Problem-solving skills,


• Communication skills- both verbal and written,


• Organizational and planning skills