Shipping & Receiving Inventory Specialist at CITY OF TURLOCK in Turlock, California

Job Description:

Shipping & Receiving Inventory Specialist

Salary: $3,829.00 - $4,654.00 Monthly Closing Date: 11/6/2024 5:00 PM Pacific   Position Information

The City of Turlock is accepting applicants for the Shipping & Receiving Inventory Specialist. Under the direction of the Fleet Maintenance Supervisor, the Shipping & Receiving/Inventory Specialist is responsible to process incoming and outgoing supplies and materials, maintain stores facility for city-wide use, control related inventory, maintain required records for audit purposes, assist in the operation and coordination of records for the City’s Fleet Maintenance Division and perform other related duties as required.
 
This position is assigned to the Turlock City Employees Association (TCEA) bargaining unit for labor relations purposes and is subject to overtime.

 An eligibility list will be established from this recruitment that will be valid for six (6) months. All employees serve a twelve (12) month probationary period.  

DISTINGUISHING CHARACTERISTICS
 
 The Shipping & Receiving/Inventory Specialist receives direct supervision from the Fleet Maintenance Supervisor within the Utilities Division of Municipal Services.   
 
May exercise general supervision of other temporary and/or part-time support staff.

Essential Functions

Duties may include but are not limited to the following:

• Process all incoming and outgoing freight and inspect the same for condition and completeness. 
• Ensure the City receives the lowest possible pricing for materials within City specifications.
• Utilize the City of Turlock’s adopted Purchasing Policy and Procedures in the application of regular duties. 
• Track purchase orders by due dates and follow through with vendors on unfilled orders.
• Maintain record system, which documents the same. 
• Order and deliver Stores supplies to various City departments.
• Prepare purchasing specifications for the City Stores supply needs. 
• Transport archive materials to and from Stores facility upon departmental requests.
• Receive, fill, and deliver departmental requisitions from City Stores facility. 
• Maintain inventory; post charge-backs to departments and re-order supplies as necessary.
• Assist in off-loading and loading supplies/materials as required. 
• Prepare a variety of vehicle usage reports as requested.
• Clean, organize, and maintain the City Corporation yard.
• Coordinate the disposal of all City Surplus Materials.
• Assist the Purchasing Supervisor as required. 

Knowledge, Skills, and Abilities

Knowledge of: 

• Methods and practices used in receiving, storing, packing and shipping equipment and supplies. 
• Methods used in taking inventory and maintaining inventory records.
• Fundamentals of data processing and word processing systems, with an emphasis on Windows based programs.
• Techniques for establishing sources of supply.
• Techniques for specification writing.  
• Modern records maintenance practices. 
• Basic mathematical principles.

Ability to:

• Communicate clearly and concisely, both orally and in writing. 
• Maintain a clean driving record free from preventable accidents.
• Establish records management system to accurately track receipt of goods and funds expended for the same.  
• Establish and maintain effective working relationships with those contacted during the course of work.
• Lift 50 pounds of weight in receiving and storing supplies and materials.
• Organize work effectively. 
• Calculate basic mathematical computations.
• Operate a personal computer and related word processing, maintenance management software and/or spreadsheet software.
• Type 35 wpm (Net Corrected)
• Operate a forklift and drive a medium sized truck.
• Select and recommend the purchase of routinely used materials and supplies.
• Interview and correspond with vendors regarding their products.
• Evaluate the needs and future supply requirements of the Municipal Services Division. 

Experience and Education

Experience:

Two years of increasingly responsible experience in modern inventory/receiving techniques along with a variety of related records keeping duties.
 
Education: 
 
Equivalent to completion of the twelfth grade.
 
Desirable Qualifications:
 

• College coursework in business or related field. 
• Experience working in the fleet services industry.

LICENSE OR CERTIFICATE

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required as the time of appointment. Maintenance of a valid California Driver’s license and proof of automobile liability insurance is a condition of continued employment.
 
 Typing certificate with a minimum typing speed of thirty-five (35) words per minute net corrected obtained through an agency that can validate the certificate, such as a temporary employment agency, employment center and school/college. Refer to Minimum Qualifications section.

PHYSICAL REQUIREMENTS
 
Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person, assist employees and vendors with the distribution of supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, driving equipment and answering telephones; tolerate extreme fluctuation in temperature while performing essential functions and be able to lift  pounds of weight in receiving and storing supplies and materials.

VETERAN'S PREFERENCE SYSTEM 
 
The City of Turlock has adopted a veteran's preference system (effective January 1, 2002). The percentage score achieved through an entrance (non-promotional) examination which ranks applicants on an eligibility list shall be adjusted to provide: (a) one (1) percentage point added to the final test score for each six (6) months of active service during a time of armed conflict, up to a maximum of five (5) points, and (b) five (5) percentage points added to the final test score for veterans who are disabled as a result of active military service during a time of armed conflict, regardless of length of service. To receive preference points, applicants must provide supporting documentation and proof of honorable discharge. In no event shall an applicant receive more than a five (5) point adjustment. This request should be made in section #12 of the employment application form. A copy of your DD214 must be attached for this request to be considered. 
 
 AN EQUAL OPPORTUNITY EMPLOYER 
 
The City of Turlock is an Equal Opportunity Employer. We are sincerely interested in receiving applications from qualified minorities, women and the disabled. Qualified applicants receive equal consideration without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, marital status, physical or mental disability, medical condition, political affiliation or belief except where indicated by requirements of the job. The City of Turlock will make every effort to accommodate applicants that have disabilities that would not allow them to compete in the announced process. Applicants are asked to indicate their request for accommodation in the application form.

MEDICAL EXAMINATION AND DRUG/ALCOHOL SCREENING

The incumbent will be required to take a medical examination including a drug/alcohol screening and be fingerprinted.
 
CUSTOMER SERVICE POLICY
 
The City of Turlock is committed to quality service to our customers. Our goal is to create a positive, productive and courteous atmosphere for our employees and customers. Employees are evaluated on the quality of customer service they provide.
 
BENEFITS

Holidays: Eleven (11) paid holidays and three (3) floating holidays.
Vacation: Paid vacation that increases with years of service.
Sick Leave: Accrual of one day (eight (8) hours) for each month worked.
Retirement: Qualified candidates who are currently a CalPERS member or have been a CalPERS member within the last six (6) months or are subject to reciprocity with another eligible retirement plan, may be a "classic member" and may be enrolled in the City's 2.7% @ 55 plan.  Employee pays employee contribution rate of 9% on a pre-tax basis. CalPERS "final compensation" may be based on the highest twelve (12) continuous months of qualifying employment. Non-classic or "new members" will be enrolled in the 2% @ 62 plan and CalPERS "final compensation" will be based on the highest thirty-six (36) continuous months of qualifying employment.
Deferred Compensation: The City will match employee's contribution up to one half of one percent (0.5%) of the employee's base salary for each pay period in which employee contributes to the program.
Retiree Health Savings (RHS) Vantage Care: Two (2) percent of the employee's base payroll will be deposited in each individual's RHS Vantage Care account.
Health: Generous 90% premium employer contribution to health plan for employee and family.
Continuous Service Pay:
 Beginning with the tenth (10th) year and every year thereafter, 1.5% of base salary.
 Beginning with the fifteenth (15th) year and every year thereafter, 1.5% of base salary. Beginning with the twentieth (20th) year and every year thereafter, 1.5% of base salary.
Additional Benefits:
Associate/Bachelor/Master's Degree Incentive Pay (If not listed as a minimum qualification)* Educational Reimbursement Program*
Computer Loan Program*
* Upon completion of probation.
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