Events Assistant at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

H0860W

Position Title:

Events Assistant

Employment Category:

Hourly

Location:

Washington Center

Department:

3C1100 Washington DC Office

Unit Mission Statement:

The W&M Washington Center integrates excellent academics and experiential learning to produce high-impact opportunities for all. The Center facilitates meaningful connections and provides a place of belonging for the entire W&M Community. The Center serves the community of William & Mary students, alumni, staff, faculty, and friends by providing academic and internship opportunities and scholarships for current students, career and networking resources for current students and alumni, engagement and philanthropic opportunities for alumni and friends, event planning resources for W&M staff, and teaching and research opportunities for W&M faculty.

Position Summary:

This position is physically located in Washington, D.C.



Reporting to the Administrative and Office Specialist, the Events Assistant is responsible for the logistics of all proactive and inbound Washington Center events. Examples of events include annual staff and faculty D.C. trips; fundraising events; program networking receptions and general programming; student orientation; family weekends; staff retreats; and graduating student outreach.


Duties include but are not limited to:

• Engage catering, book venues, communicate with vendors and conference center staff, manage RSVPs and print name tags.


• Provide on-site day-of event customer service including helping set up; provide audiovisual/lighting assistance; act as a greeter and host; and create and post visually appealing signs.


• Ensure that the Center's internal calendar accurately reflects all internal and external activity and that events are promoted/placed on campus-wide calendars.

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.


• All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve-month period beginning May 1 each year.


• The incumbent is required to have a valid driver's license if they need to travel to Williamsburg, VA for main campus events (a vehicle will be provided if needed.)


• The ability to work frequent evenings and weekends is required.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12 month - Continuing

Required Qualifications:

• High School graduate or equivalent.


• Working knowledge (typically 1-3 years of experience,) with public events dealing with logistics, publicity, and/or communication.

Preferred Qualifications:

• Post-high school education such as an associate's or bachelor's degree.


• Experience working in higher education.


• Experience managing multiple projects with varying deadlines in a professional setting.

Is the position remote work eligible?:

Not eligible

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $20 per hour

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U05

Benefits Summary Statement:

Our hourly employees enjoy many university benefits such as, participation in a supplemental savings plan for retirement, professional development, and wellness benefits. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. In addition, after completing a year of continuous hourly service and working at least 1,000 hours during the previous 12 months, hourly employees are eligible for holiday pay, PTO and educational assistance. To learn more, go to:
https://www.wm.edu/offices/uhr/benefits/index.php?type=hourly

Job Open Date:

07/30/2024

Open Until Filled:

Yes

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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