The Administrative Associate reports directly to the Assistant Dean and Director for Career Services. The position requires strong computer skills, the ability to multi-task and prioritize job responsibilities, excellent verbal and written communication skills, strong detail orientation, and a strong work ethic. The Administrative Associate works with indirect supervision. The Administrative Associate is the initial point of contact for all inquiries and requests made by walk-in traffic including faculty, staff, general public and university administrators.
Job Description
30%
Uses Symplicity (customer relationship management system) to register and create schedules for students, employers and others participating in various programs and events, including, fall and spring on-campus interviews;
Responds to student inquiries on various matters, including navigating Symplicity system, uploading application materials and general assistance with office-related matters/questions;
Responds to employer inquiries on utilizing Symplicity system and involvement with CSO programming;
Manages alumni requests for Symplicity access and support;
Oversees job postings to ensure accuracy and current deadlines;
Facilitates external reciprocity requests;
Takes continued trainings as necessary to ensure understanding of system updates.
30%: Coordinates events/activities for current students and alumni, including, invitations, announcements, RSVP's and schedules for programs Career Exploration Series, On-Campus Interviews, Mock Interviews, Mentor Program, Legal Career Options Day.
20%: Provides assistance to the dean and director with general office support, including preparing letters and other correspondence for mailing or electronic delivery, managing the calendar of office activities/events, and responding to telephone calls and in-person requests as directed.
10%: Responsible for organizing, setting up, and tearing down events of various sizes, including early or evening hours as needed to prepare for such events, including preparation of facilities, making coffee, arranging for and delivering on-site meals for participants, and the setup and teardown of rooms used for such events.
10%: Handles updating employer contact lists; searches for jobs relevant to KU Law students and recent graduates; and performs other duties as assigned.
Position Requirements
This position works onsite at the School of Law.
The position requires the ability to work some early mornings and occasional late evenings in conjunction with events and programming schedules/demands.
Required Qualifications
High School diploma or GED equivalency and two years of office experience or two years of post -secondary education.
Minimum 2 years of experience using Microsoft Office, including Word and Excel as evidenced by application materials.
Excellent written communication skills and attention to detail, including ability to prepare final business correspondence, as evidenced by application materials.
Preferred Qualifications
Completion of undergraduate degree or 5 years of office experience.
5 years of experience using Microsoft Office, including Word and Excel, as demonstrated by application materials.
Demonstrated successful experience in communicating effectively and comfortably.
Ability to work effectively within a team and across school and university sub-units, as evidenced by employment history.
Demonstrated ability to manage multiple projects at once, as demonstrated by employment history.
Familiarity with Symplicity and Microsoft SharePoint computer software, as evidenced by application materials.
A completed online application consists of:
A cover letter explaining your interest in the position and an assessment of your skills related to the required and preferred qualifications.
Resume.
A list of three professional references.
Additional Candidate Instruction
Review of applications will begin on November 11, 2024 and will continue until a suitable candidate is selected. To ensure priority consideration, apply by the review date. Incomplete applications will not be considered.
Salary Commensurate on experience; minimum starting salary is $42,000
Anticipated Start Date: 2-Dec-2024
University of Kansas Lawrence Campus M-F, 8-5; The position requires the ability to work some early mornings and occasional late evenings in conjunction with events and programming schedules/demands.
Contact Information to Applicants: Stacey Blakeman: staceyblakeman@ku.edu
Disclaimer: The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.