Executive Assistant at The University of Texas at Arlington in Arlington, Texas

Job Description:

Posting Number:

S05850P

Position Title:

Executive Assistant

UTSystem Title:

Executive Assistant

Department:

VP-Admin and Economic Develop

Location:

Arlington

Job Family:

Executive/Administration

Position Status:

Full-time

Work Hours:

Standard

Work Schedule:

Monday through Friday 8:00am to 5:00pm

• May require occasional travel, evening, and weekend duties.

Open to:

External and Internal

Salary:

Salary is commensurate based on qualifications and relevant experience.

Duration:

Funding expected to continue

Pay Basis:

Monthly

Benefits Eligible:

Yes

Benefits at UTA:

We are proud to offer a comprehensive benefits package to all our employees at the University.


https://www.uta.edu/hr/employee-benefits



To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:


https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information:

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.


Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at
https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary:

The Executive Assistant provides comprehensive, executive administrative support to the Vice President for Administration and Economic Development. Supervises an Administrative Assistant I and Administrative Assistant II. Serves as a leader for the Division of Administration and Economic Development Office.

Essential Duties and Responsibilities:

• Manage and coordinate the calendar for an executive leader, schedule meetings, and arrange travel.


• Answer calls and welcome visitors, make appointments, provide information when appropriate and function as executive liaison.


• Supervisor to the Administrative Assistant I, and the Administrative Assistant II.


• Communicates directly and effectively, on behalf of the Vice President, with his direct reports and others on matters related to the Vice President's initiatives.


• Works closely and effectively with the various Vice Presidents /Deans /Chairs on upcoming commitments and responsibilities and follows up appropriately. In Vice President's absence, ensures that requests for action or information are relayed to the appropriate staff members.


• Maintain and keep budget and financial data and reports and oversees monthly reconciliation of all cost centers.


• Manage project & event deadlines and communications for the department/division.


• Coordinate catering, meeting logistics and agendas for events, staff meetings and luncheons.


• Compose briefings and correspondence. Proofread documents for review and/or official signature.


• Manage confidential and sensitive materials and conduct related research as necessary.


• Manages inquiries directed to the executive; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.


• Retain files according to records retention policy.


• Performs other duties assigned.

Minimum Qualifications:

• Associates Degree with a minimum of five (5) years upper-level administrative experience; or high school graduate/GED and seven (7) years of increasingly responsible administrative experience.


• Two (2) years prior experience with a C-suite Executive.


• Two (2) of supervisory experience.

Preferred Qualifications:

• Bachelor's degree or equivalent with more than five (5) years of increasing responsibilities, administrative experience, knowledge of digital tools, and other office software applications.


• Experience with PeopleSoft/UT Share, and TCP.

Knowledge, Skills and Abilities:

• Proficient with using Microsoft Office Suite. Excellent oral and written communication skills.


• Ability to multitask, organize, prioritize, and work with initiatives both independently and within a team environment. Attention to details, decision-making and problem-solving skills.


• Ability to maintain a high degree of confidentiality. Familiarity with UT System and UTA policies and procedures.


• Ability to develop and maintain professional working relationships with the internal and external university community.


• Must be highly motivated, task-oriented, dependable, professional, capable of managing complex workload.


• Ability to exercise independent judgment in facilitating day-to-day office operations.

CBC Requirement:

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations:

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email
ADADocs@uta.edu.

Number of Vacancies:

1

Minimum Number of References Required:

3

Maximum Number of References Accepted:

3

Special Instructions to Applicants:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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