The Administrative Assistant serves as the director of first impressions here at Cushman & Wakefield | CRESCO Real Estate. They are responsible for a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing company's general administrative activities. In addition to, they will serve visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintain security and telecommunications system; keep front desk operations running smoothly while maintaining a professional demeanor.
Key Responsibilities
Provides administrative support to ensure efficient operation of office by completing requirements in a timely manner
Answers phone calls, schedules meetings, and supports visitors in a polite and professional manner
Tracking/Reporting phone calls for marketing purposes and evaluation
Carries out administrative duties such as filing, data entry, typing, copying, binding, scanning, etc.
Working with the State of Ohio for continuing education courses and licensure upkeep for the brokers
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventory and evaluating new equipment and techniques
Maintains office and kitchen supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
Keeps the schedules for the conference rooms updated on the shared Outlook calendar and provide support for all meeting needs (i.e., technology, coffee, cups, etc.)
Distributes deliveries and handles mail
Keep the front lobby, break room, kitchen, and reception area tidy and presentable
Background and Experience:
Demonstrated experience should include:
Minimum of 3 years' experience
Articulate communicator with strong oral and written communication skills
Microsoft Office Skills - Proficient in Word, Excel, Outlook, PowerPoint, etc.
Highly detail oriented with experience in data entry/data management
Professionalism
Problem Solving
Supply Management
Proven record of providing excellent internal and external customer service
Demonstrated ability to work independently to meet goals and objectives, as well as on a team