Human Resources Manager at mcmillan pazdan smith architecture in Charlotte, North Carolina

Job Description:

Description

We are seeking a well-rounded HR Manager with broad HR generalist experience to lead essential operational functions within our Human Resources department. This role requires an experienced professional with a solid foundation across all areas of HR, who will also focus on key responsibilities related to contingent and contract worker management, payroll, employee safety, client compliance, and maintaining HR policies and procedures. The ideal candidate will have a strong understanding of compliance requirements and the ability to streamline processes that ensure the firm meets both internal and external expectations.

Comprehensive HR Support

• In partnership with the Human Resources team, support the full employee lifecycle, including recruitment, onboarding, orientation, performance management, and offboarding.


• Collaborate with hiring managers to develop job descriptions, interview guides, and assess candidate fit, ensuring alignment with team needs and firm culture.


• Provide ongoing support to managers and employees on HR policies, employee relations, and performance improvement, fostering a fair and productive work environment.


• Act as a mediator and advisor in conflict resolution, ensuring that issues are managed promptly and fairly.


• Manage employee disciplinary actions and improvement plans in alignment with company policy and legal requirements.


• Support career development by advising employees and managers on growth opportunities within the organization, promoting skill-building and retention.


• Facilitate performance appraisal processes, ensuring consistency, transparency, and alignment with firm standards.


• Conduct exit interviews to gain insights into employee experiences, identify potential trends, and offer recommendations for retention strategies.


• Assist with the development and implementation of employee engagement and retention programs, promoting a positive workplace culture.


• Maintain accurate HR records in compliance with legal requirements, ensuring data integrity and supporting data reporting as needed.


• Assist with employee recognition initiatives, supporting ongoing engagement and acknowledging individual and team achievements.


• Monitor workforce trends and provide HR metrics and analysis to support strategic planning and decision-making.

Position Overview:

Contingent and Contract Workers:

Partner with department managers to identify staffing needs and recommend appropriate contingent workforce solutions (W-2, 1099, leased workers).

Ensure proper classification of workers, minimizing risks related to misclassification.

Payroll Partnership:

Collaborate closely with the payroll team to address potential issues impacting payroll processing.

Ensure smooth data entry into payroll systems and clear communication regarding payroll processes.

Identify and communicate how changes in employee status or situations (e.g., promotions, terminations) may affect payroll, taking a proactive approach to problem resolution.

Employee Safety:

Oversee the firm's safety coordinators and ensure they have the necessary training and resources.

Manage and maintain AED (Automated External Defibrillator) devices, job site safety standards, and OSHA compliance.

Drive safety initiatives, ensuring a safe working environment in the office and on client sites.

Client Compliance:

Lead compliance efforts with client requirements, such as ensuring employees meet client-mandated standards (e.g., healthcare badging, background checks) for specific jobs.

Maintain a database of client compliance requirements and ensure that employees are aware of and meet these standards in a timely manner.

Policies and Procedures:

Manage and update the employee handbook, ensuring all policies remain relevant and compliant with current regulations.

Develop and manage both internal HR Standard Operating Procedures (SOPs) and employee-facing SOPs to improve organizational efficiency.

Ensure that HR policies are clear, accessible, and consistently applied across the organization.

HR Compliance Support:

Provide support for federal and state reporting requirements, ensuring all filings are completed accurately and on time.

Assist with audits and internal reviews, ensuring compliance with regulations like EEO, OSHA, and other relevant standards.

Maintain accurate employee records to support HR reporting and compliance

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.


• 5+ years of experience in HR with a focus on compliance.


• Knowledge of federal and state employment laws, including wage and hour laws, OSHA, and payroll regulations.


• Strong organizational and project management skills, with the ability to manage multiple priorities.


• Excellent interpersonal and communication skills, with the ability to work cross-functionally with other departments.


• Strong professional presence: proven ability to effectively work with senior-level management


• Strong interpersonal skills; ability to work in teams


• Must be assertive, take initiative, and be a proactive change agent


• Excellent time management skills


• Ability to meet tight deadlines and be flexible to changing workflow and demands


• Exceptional organizational and follow-through skills.


• Ability to effectively and confidently prioritize and execute tasks with many competing priorities


• Strong verbal and written communication skills


• Strong conflict resolution, negotiation, problem-solving skills


• Self-motivated and ability to work independently


• Ability to work well in a matrix management structure (e.g., multiple decision-making leaders/organizations)


• Proven ability to assess factors, make, and communicate decisions


• Demonstrated cultural awareness and sensitivity


• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel software

Preferred Qualifications:

• PHR/SPHR or SHRM-CP/SHRM-SCP certification


• Experience in a professional services environment or architecture/engineering industry

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Workplace Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job in the office work environment, the employee will not be exposed to hazardous working conditions. The noise level in the office work environment is usually moderate.

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