We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of the executive office and requires a professional who can maintain confidentiality while providing high-level support.
Responsibilities:
Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, and preparing necessary materials.
Proofread and transcribe documents to ensure accuracy and professionalism in all communications.
Maintain organized filing systems for both physical and digital documents.
Handle customer service inquiries with professionalism, acting as a liaison between the CEO and clients or stakeholders.
Manage front desk responsibilities, greeting visitors and directing them appropriately.
Utilize DocuSign for document management and electronic signatures.
Assist with financial tasks using QuickBooks, including expense tracking and basic bookkeeping duties.
Collaborate with other departments to facilitate effective communication and project coordination.
Qualifications:
Strong proofreading skills with an eye for detail.
Proficient in transcription with excellent typing speed and accuracy.
High level of computer literacy, including proficiency in Microsoft Office Suite.
Excellent customer service skills.
Knowledge of DocuSign and QuickBooks is advantageous.
Experience:
Administrative experience: 5 year (Required)
Experience in providing executive administrative support, preferably for corporate CEOs, is preferred.
Company Culture:
Talon Logistics Inc. values experience and cultural fit, focusing on customer satisfaction, long-term partnerships, and proactive logistics solutions. We foster a collaborative and supportive work environment.
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Application Process:
To apply, please submit your resume and cover letter through our careers page. We encourage individuals with a criminal record to apply.
Job Type: Full-time
Schedule: 8-hour shift, Monday to Friday, on-call, weekends as needed
Location: Chino, CA 91710 (In-person, relocation required before starting work).