Corporate Legal Assistant at Beacon Hill Staffing Group, LLC in Dallas, Texas

Job Description:

Beacon Hill Legal is seeking a Legal Assistant for the Corporate department in our Dallas office. As a key member of our team, you will assist in all aspects of the transactional practice including the preparation of various transactional documents, signature page packets, minute books and stock certificates. Strong legal/executive assistant and communication skills are essential. If you have a deep understanding of corporate transactional practice and, strong communication skills, we would appreciate hearing from you. This position will be on-site 5 days/week in our Dallas office.



In this role, you will:

- Provide legal administrative support to attorneys, serving as a liaison for clients.
- Initiate client/matter openings, including conflicts checks, and engagement letters.
- Proactively review calendars to maintain an overview of attorneys' deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
- Create, edit, revise, redline, and/or proofread documents.
- Enter attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
- Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
- Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
- Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
- Process reimbursement requests, check requests, and vendor invoices.
- Coordinate attorney meetings and appointments, including scheduling conference rooms.
- Coordinate travel arrangements, including flights, hotels, and rental cars.
- Maintain attorney CLE records, including seminar registration and reporting.
- Delegate administrative tasks to Department Administrative Assistants.
- Provide a high level of customer service to attorneys and clients.
- Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.
- May be requested to perform other duties not listed above.


What we're looking for:
- High School diploma or G.E.D. equivalent.
- At least 4 years of related experience, law firm experience preferred.
- Advanced knowledge of Microsoft Office.
- Experience with heavy editing, formatting, and comparing lengthy legal documents.
- Excellent oral and verbal communication skills.
- Attention to detail and accuracy.
- Strong organizational skills.
- Excellent customer/client service focus and skills.
- Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
- Ability to use good judgment in resolving conflict and working in challenging situations.
- Ability to maintain client and firm confidentiality.
- Positive attitude and ability to work both independently and in a team environment.
- Excellent analytical and problem-solving skills; ability to use independent judgment.
- Thorough understanding of legal terminology and procedures pertinent to the practice area.


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)