Assistant Director, Center/Study of Democratic Politics at Princeton University in Princeton, New Jersey

Job Description:

Assistant Director, Center/Study of Democratic Politics

US-NJ-Princeton

Job ID: 2024-20118
Type: Full-Time
# of Openings: 1
Category: Academic Administration

Overview

The Assistant Director will serve as the primary public face of the Center for the Study of Democratic Politics and will work with the Co-Directors to guide the development and management of strategies that advance the goals and objectives of the Center, and will drive and oversee their planning and implementation.

The successful candidate must have the ability to provide exceptional administrative support for the Center’s priorities. The Assistant Director will oversee the Center’s fellowship and other programs; plan and execute its virtual and in person events, including a weekly colloquium series and conferences/workshops as well as public events; develop and manage the administrative budget; create and manage all activities that sustain the Center’s research community of faculty, fellows, postdocs, students, and other research staff; and oversee and implement all other day-to-day operations of the Center.

Responsibilities

Administration and Management
• Participate in the development and enhancement of standard operating procedures and guidelines for all matters related to the Center;
• Provide programmatic support to the Directors and coordinate the Center’s research initiatives and activities to establish and achieve common goals and milestones;
• Advertise and manage undergraduate and graduate student employment, including the Center’s research assistant program;
• Manage all aspects of the Center’s varied student grant programs, including graduate student research grants and conference travel grants;
• Administer grants and other programming on behalf of a multi-center experimental social science research program;
• Understand and ensure the Center complies with all University policies and regulations, including financial and human resources policies.

Fellowship Programs
• Advertise for the faculty, postdoc, and undergraduate fellowship programs and expand application pool consistent with the Center’s commitment to diversity and inclusion. Manage the fellowships’ application processes and facilitate Executive Committee review of several hundred applications, final submission and appointment of selected candidates;
• Manage all University requirements in the hiring, on-boarding, and payroll operations related to fellowship programs;
• Manage and coordinate visits and appointments involving Center fellows, visiting scholars, student collaborators, and others;
• Build, plan, and manage all aspects of fellowship program and its processes and content, including orientation, professional development programs, and other activities.

Events
• Plan, coordinate, organize, and execute all activities of the Center, monitoring financial and scheduling constraints, including lecture series, conferences and workshops, research meetings, on-site and off-site events;
• Manage all aspects of events including catering, transportation arrangements, hotel accommodations, dining arrangements, audio-visual and remote technology, media outreach, posting and audience recruitment, and event registration;
• Interface with all guests prior to, during, and after each event – tracking response, arranging travel, and providing campus/event orientation;
• Oversee live and virtual events and act immediately to creatively resolve issues as they arise;
• Design and execute event follow-up, including editing and distribution of event recordings and other post-event products.

Budget and Financial Management

• Develop and oversee the Center’s overall budget in collaboration with the Directors, including the careful and appropriate management of Center funds and resources;
• Responsible for administrative support functions and details of project management including project finance status, purchasing decisions, and maintaining accounting records for all fellows and visitors;
• Prepare Center expense reports, including reconciliation of research accounts;
• Review expense reports and resolve discrepancies as appropriate, ensuring accuracy of funding and compliance with standard accounting and audit procedures; maintain credit card management;
• Prepare and draft correspondence and written reports and analyses of the cost-effectiveness of various funding programs;
• Manage all Center accounts in Concur and PRIME.

Day-To-Day Operations

• Direct the Center’s day-to-day operations, interacting on a daily basis with Center faculty members, visiting research scholars, fellows, and students;
• Appoint, manage, and supervise any Center staff;
• Respond to and, when appropriate, route all inquiries;
• Cultivate research collaborations and joint events with other University departments and external institutions;
• Plan and oversee all Center space use and facilities in collaboration with university facilities and computing personnel, including room reservations, maintenance, equipment, furniture, computing hardware and software;
• Organize and set priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar demands.

Qualifications

Essential Qualifications:

• Bachelor’s degree.
• One to three years of experience in related field, such as managing a similar office or set of academic projects.
• Ability to interact and function in a cross-disciplinary academic environment, and with high-profile guests including members of congress and other policymakers.
• Strong organizational and management skills and good judgment; demonstrated project management skills; responsiveness with the ability to handle multiple tasks in a timely manner.
• Experience with PeopleSoft, Microsoft Suite (HR and financial management systems); and the ability and enthusiasm to learn additional systems as needed.
• Strong personal initiative (self-motivated and self-directed); unwavering commitment to excellence.
• Demonstrated tact, diplomacy, and discretion; appreciation for the values of higher education and sensitivity to the nuances of academic culture.
• Excellent oral and written communication skills.
• Active listening skills to develop and maintain relationships and build trust and credibility with a diverse set of stakeholders.
• High level of emotional intelligence, judgment, and strategic agility.
• Ability to resolve conflict thoughtfully and with minimal disruption.
• Experience with editing and maintaining websites, preferably Drupal-based.
• Demonstrated experience in event planning and execution.
• Interest in and dedication to Center research areas, including the study of inequality, political institutions, political behavior, and policymaking based on Center research.
• As with all staff of the Princeton School of Public and International Affairs, the Assistant Director is expected to demonstrate a commitment to the School’s mission to integrate world-class scholarship with a commitment to service in order to make a positive difference in the world, with particular emphasis on diverse scholarly perspectives and evidence-based analysis supported by the Center.

Preferred Qualifications
• Experience in related field, such as managing a similar office or set of academic projects.
• Advanced degree
• Familiarity with academia and the experiences of PhD students.

We at the School of Public and International Affairs believe that it is vital to cultivate an environment that embraces and promotes diversity, equity and inclusion - fundamental to the success of our education and research mission. This commitment to diversity informs our efforts in recruitment and hiring as we actively seek colleagues of exceptional ability who represent a broad range of viewpoints, experiences and value systems, and who share Princeton University's dedication to excellence.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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