Administrative Assistant at The Ohio State University in Columbus, Ohio

Job Description:

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.


• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:Administrative AssistantDepartment:Medicine | Surgery - Transplant

Provides programmatic and administrative support to faculty member in the Division of Transplant Surgery within the Department of Surgery who serves as Associate Dean for Physician Scientist Education & Training, Director of the OSU Medical Scientist Training Program, Principal Investigator/Program Director for multiple NIH supported training grants and a transplant immunobiology research program; assists with and leads aspects of the coordination, planning and implementation of activities related to those programs, professional organizations and medical center committees; serves as liaison with College of Medicine administrators, high level individuals essential to the research and education mission, multidisciplinary graduate programs, committees and students; handles confidential materials; disseminates directives and information; independently composes and responds to correspondence; accurately maintains and organizes appropriate files; oversees complex meeting schedule and calendar, including deadlines; coordinates events and meetings both on-site and off-site; prepares program materials and agendas for events and meetings; arranges for meeting space and appropriate AV equipment; generates and reconciles monthly financial statements and reports; arranges travel and completes expense reports for reimbursement; assists faculty member with national editorial and professional organization responsibilities, including grant and manuscript review; coordinates the NIH T32 and other training grant application process, including the development of a project plan, materials and data gathering, and review/organization/compilation of materials and data; coordinates laboratory management and research compliance protocols; develops and updates laboratory website; coordinates laboratory meetings with appropriate personnel and collaborators; prepares laboratory meeting agendas, and oversees project management records (financial, compliance, correspondence, and reports); develops e-surveys; prepares graphics representing survey and other data for presentation; analyzes and summarizes survey data to aid leadership in policy development and strategic planning; maintains CME log and other documentation needed for renewal of medical licensure, credentialing and board certification.

MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Preferred Qualifications

Skilled use of Microsoft Office software including Word, PowerPoint, Excel; Endnote or comparable reference manager; Adobe Acrobat required. Familiarity with RedCap, GraphPrism, publishing software preferred. Two years of relevant experience with high level organizational skills, attention to detail, professional written and verbal communication, and proactive workstyle required.

Additional Information:Location:Twelfth Ave, 395 W (0356)Position Type:RegularScheduled Hours:40
Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.

Apply Now