Project Manager at Vinotheque Wine Cellars in Stockton, California

Job Description:

Summary:
The primary role of the Project Manager is to plan, direct, or coordinate projects and product launches with WhisperKOOL The Project Manager will be responsible for tracking projects from the Scope phase through to Product Launch, including conducting after-action reviews, for a wine cellar cooling unit manufacturer. This role will oversee projects related to new product development, current product refinement, and technical support.
Essential Duties and Responsibilities:

Project Management: Collaborate with management and team members to define the scope of work and tracking methods to identify tasks required for new product launches or system redesigns and or projects. Conduct an initial observation period to understand existing project management processes, identifying areas for improvement, and develop a plan to enhance efficiency.
Process Identification: Outline necessary processes to bring products to market, establish timelines, and assign responsibilities. Present progress reports to management and seek clarification to ensure project continuity.
Cross-Functional Collaboration: Work closely with management, engineering and marketing teams to discuss project specifications and procedures.
Administrative Tasks: Oversee administrative duties, including report creation, rule enforcement, and the procurement of materials or services.
Policy and Standards Development: Develop and implement work policies, standards, and procedures.
Reporting and Record-Keeping: Organize reports and maintain thorough records for all projects.
Standard Operating Procedures (SOPs): Develop and maintain SOPs to ensure consistency and efficiency across projects. Develop a repeatable tracking structure that is accessible to team members at any project stage, ensuring project viability and efficient information sharing.
Risk Assessment and Mitigation: Identify potential project risks and develop strategies to mitigate them, ensuring minimal disruption to project timelines and objectives.
Budget Management: Oversee project budgets, track expenses, and provide financial updates to management, ensuring projects remain within budgetary constraints.
Resource Allocation: Coordinate and allocate resources effectively, including personnel, equipment, and materials, to meet project goals and deadlines.
Communication: Maintain clear and consistent communication with teams to manage expectations, share progress updates, and address any concerns promptly. Provide weekly updates on project progress to managers and relevant team members to ensure alignment and address any issues promptly.
Quality Assurance: Ensure that all project deliverables meet quality standards and align with company expectations through regular audits and assessments.
Timeline Management: Create and maintain detailed project timelines, tracking key milestones and deadlines to ensure timely project delivery.
Training Coordination: Identify training needs for team members and arrange or conduct training sessions to enhance team capabilities and project efficiency.
Change Management: Implement and oversee change management processes, ensuring all modifications are documented and communicated effectively to relevant parties.
Customer Support Handover: Develop a comprehensive handover plan to customer support teams, providing necessary information and training to facilitate a seamless transition post-project completion.

Project Manager Competencies:

Interacting with Computers: Using computer systems and project management software to plan, enter data, track progress, and manage documentation efficiently. Evaluate potential project management tools that align with current systems.
Gathering Information: Obtaining critical information from various sources to make informed project decisions.
Decision-Making and Problem Solving: Analyzing data, evaluating results, and choosing the best solutions to address project challenges.
Communication: Providing clear, consistent updates to supervisors, team members, and stakeholders through emails, meetings, reports, or presentations.
Information Processing: Compiling, categorizing, and verifying data essential for project tracking and reporting.
Documentation: Maintaining accurate project records in digital or written formats for easy access and traceability.
Identifying Trends and Issues: Recognizing relevant information by categorizing and detecting any project changes or deviations from the plan.
Monitoring Processes: Reviewing project milestones and resources to assess and address potential issues.
Data Analysis: Breaking down information to identify trends and underlying principles critical to project success.
Interpersonal Relationship Building: Developing and maintaining cooperative relationships to facilitate smooth project operations and teamwork.
Organizing and Prioritizing: Setting specific goals, creating plans, and managing time effectively to achieve project objectives.
Interpreting Information: Translating information clearly to team members, ensuring everyone understands its application to the project.
Creativity in Problem-Solving: Innovating to develop solutions, improve processes, or design new systems within the project framework.
External Communication: Representing the organization in communications with customers, clients, and other stakeholders to ensure project alignment with their expectations.
Estimating Project Needs: Assessing the resources, time, and materials required for each phase of a project.
Training and Development: Identifying the training needs of team members, developing materials, or providing instruction when necessary.
Coordinating Team Efforts: Guiding team activities to ensure collaboration and alignment with project objectives.
Evaluating Quality: Assessing the quality and effectiveness of project deliverables, ensuring they meet company standards.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Analyze data to determine project feasibility.
Possess knowledge of refrigeration principles.
Negotiate project specifications.
Communicate organizational information to customers or other stakeholders.
Analyze market research data.
Confer with organizational members to accomplish work activities.
Develop operating strategies, plans, or procedures.
Implement organizational process or policy changes.
Develop organizational policies or programs.
Develop sustainable organizational policies or practices.
Analyze impact of legal or regulatory changes.
Promote products, services, or programs.

Education and Experience:

Technical School certificate
Associate's degree
Bachelor's degree preferred
5-8 years' experience as a project manager.