Administrative Assistant - Global Science and Total Rewards at Pfizer in New York City, New York

Job Description:

Why Patients Need You

 

A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

 

What You Will Achieve

 

In this role, you will provide a comprehensive range of administrative support to the SVP, People Experience (Human Resources), Total Rewards and the SVP, People Experience, Pfizer Research & Development (PRD) & Business Innovation (BI), including their respective teams (as needed). You will also support the teams with special projects as needed.

 

How You Will Achieve It

 

• Provide the full range of administrative support to the SVPs and general support across Total Rewards and PRD & BI including expense reports, managing complex calendars, scheduling high-level, time-sensitive meetings (including coordinating meetings related to the Committee meetings, and Educational Sessions), arranging complex domestic and international travels, schedule and coordinate off-site, virtual and in-house meetings and completing expenses, tracking monthly invoices, ePAY invoices, yearly Statements of Work (SOW) and Purchase Orders (POs), (consultants, legal and surveys, as applicable) in a timely manner. Coordinate posting of all materials to Board Vantage for the Committee meetings and distribute/print copies of materials, handouts, and or backup as needed
• Assist in the preparation, distribution and tracking of annual executive agreements, stock ownership letters, compensation statements, Transfer of Employment & Retention Agreements and monthly ad hoc grants, as needed
• Manage Executive Compensation and Benefits Colleague Service Center inboxes, and Fidelity Quarterly Service survey
• Update as needed, templates related to surveys, country factors, proxy analysis and market data related item
• Effectively balances competing priorities. Completes quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately
• Demonstrates expert collaboration and communication skills and works proactively in a team environment to share knowledge, influence best-practices, and coordinate workflow. Works well with staff located across various sites, as well as with external contacts, to coordinate schedules and priorities
• Handle sensitive and confidential correspondence/documents; create and edit written materials/e-mails; compose/edit responses as needed
• Proactively coordinate team meetings, prepare, and edit meeting agendas, minutes and action items, reports, and presentations using Microsoft Office software and other tools such as Teams
• Works well in self-directed environment, with minimal instruction needed, assumes increased levels of responsibility, and takes accountability for decisions and outcomes
• Expedite flow of work and initiates follow-up when necessary
• Exercises sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are prepared

 

Qualifications

 

Must-Have

 

• High School Diploma or GED
• 5 years administrative experience that demonstrates an ability to carry out all office functions proficiently
• Experience supporting multiple senior leaders
• Demonstrated strong self-starter, independent, pro-active, and self-motivated
• Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative. Complete quality work on a timely basis
• Ability to work well both in team environment as well as operate independently with minimal supervision
• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders
• Must be able to exhibit good judgment in handling confidential information
• Excellent attention to detail
• Proficiency in MS Word, PowerPoint, and Outlook are essential

 

Nice-to-Have

 

• Knowledge of Pfizer organization processes and procedures preferred
• Proficiency in Pfizer systems (e.g., T&E, Ariba, and SharePoint) preferred
• Proficiency in MS Excel a plus

 

Other Job Details:

 

• Last day to apply: November 21, 2024
• Work location assignment: Hybrid from NYHQ - average of 2.5 days per week on premise at NYHQ or as needed by the business

 

The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

 

Relocation assistance may be available based on business needs and/or eligibility.

 

Sunshine Act

 

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

 

EEO & Employment Eligibility

 

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

 

Administrative

 

#LI-PFE Apply Now