Project Coordinator (Substance Use Services) at Mass General Brigham in Somerville, Massachusetts

Job Description:

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.


We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.


Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.


Mass General Brigham Behavioral & Mental Health (MGB BMH) is the enterprise clinical service line providing strategic direction and support in collaboration with all Psychiatry Departments to integrate mental health services across the MGB network. MGB BMH seeks a Project Coordinator to support the coordination of projects related to system substance use disorder (SUD) and addiction services. A major focus of this role will be to provide administrative support for the recently awarded Bureau of Substance Addiction Services (BSAS) five-year contract (with two renewable two-year periods), which will expand hospital-based SUD services at three MGB hospitals. This position reports to the Program Director of SUD Operations.


The Project Coordinator is responsible for support and coordination of key tasks related to a state contract, in particular completing required data entry, managing distribution of supplies, and the organization of related meetings.



Hybrid Schedule: Mainly remote with occasional onsite requirements at Assembly Row in Somerville and various other MGB locations.



Responsibilities:



• Provides administrative support and coordination to a state contract:


• Using the electronic medical record and associated reports, complete primary data entry of enrollment and disenrollment client information from all three hospital sites into the state database.


• Manage the ordering, organization, and distribution of physical supplies associated with this contract to the sites including patient snacks and harm reduction supplies. Develop organizational systems for streamlining these functions to be as efficient as possible.


• Coordinates with SUD teams at the sites on the implementation, tracking, and support of centrally managed programs.


• Organizes, attends, and participates in stakeholder meetings.


• Documents and follows up on important actions and decisions from meetings.


• Prepares necessary presentation materials for meetings.


• Provides administrative and organizational support to other system SUD projects which currently include an enterprise strategic planning process and the implementation of interventions to meet MassHealth quality measures.


• Performs other duties as assigned


• Complies with all policies and standards



Qualifications

Qualifications:



• High School Diploma or Equivalent


• 1-2 years of Business Administrative Experience preferred



Skills/Abilities/Other Details:



• Knowledgeable of basic business administrative principles and project management best practices.


• Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility to handle multiple tasks and deadline pressures.


• Exceptional verbal, written, and presentation skills.


• Ability to work effectively both independently and as part of a team.


• Competency in Microsoft applications including Word, Excel, and Outlook. Must demonstrate exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, spreadsheets, and other office management systems).


• Ability to work on tight deadlines.


• Knowledge of file management and other administrative procedures.



EEO Statement

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.