CPS Professional Programs Administrator at Portland State University in Portland, Oregon

Job Description:

Equal Opportunity Employer/Veterans/Disabled


Portland State University


Position Details
Position Details

Proposed Start Date	01/02/2025
Classification Title	Field, Research, and Outreach Services
Rank	N - No Rank
Working Title	CPS Professional Programs Administrator
Department	310351 - HCP Hatfield Center for Public Serv
Position Number	D96010
Representation	AU - AAUP
Renewable	Renewable
End date, if applicable
Position FTE	Variable between .5 and 1.0, starting at .80 with potential to go to 1.0
Tenure Status	N - not applicable

Position Summary

Brief Description of PSU/School/Dept	At the Center for Public Service (CPS), we improve governance, civic capacity and public management locally, regionally, nationally, and around the globe. Housed within the College of Urban and Public Affairs’ Mark O. Hatfield School of Government, CPS is known for its “pracademic” approach, which blends academic research and applied experience. CPS builds the capacity of local government leaders and organizations, while also creating opportunities for graduate students to gain real-world experience :https://www.pdx.edu/center-for-public-service/
Position Summary	The CPS Professional Programs Administrator manages a portfolio consisting primarily of training, education, and leadership development programs that serve public service professionals. The Professional Programs Administrator works with faculty, staff, consultants, and community partners to assist with the development, implementation, and evaluation of CPS training programs and projects that provide professional development and capacity building opportunities for nonprofit and public sector professionals. Key responsibilities also include outreach and communication, participant support as well as program planning (with a strong emphasis on logistics), administration, implementation, budget development and expense tracking. This position has a hybrid work schedule with weekly remote and on-campus work days. Some travel is required to support offsite case studies, training retreats, and field experiences. The Center’s portfolio includes professional development certificates, non-credit seminars and conferences, fellowship programs, international programs, as well as research and consulting projects. In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals. Article 17 Section 11 refers : https://www.pdx.edu/academic-affairs/sites/academicaffairs.web.wdt.pdx.edu/files/2023-02/AAUP%20CBA%202021-2024%20Watermark%20Art%2018%20Updated%20Amendment%202022%2012Dec08.pdf
Minimum Qualifications	Bachelor’s degree with 2+ years of related experience or masters degree with 1+ year of related experience Excellent oral and written skills. Excellent interpersonal skills with the ability to work with a diverse stakeholder group, including professionals, government agency and Tribal government representatives, and international partners Demonstrated organizational skills with a focus on managing needs of multiple programs, deadlines, and program leaders, staff, and participants. Experience and high comfort level with technology and ability to quickly learn new software. Knowledge of document creation, word processing, spreadsheet design and maintenance, record keeping via various software applications; intermediate MS Office skills. Ability to calculate revenue and expense projections and monitor actual expenditures against the budget. Experience with event planning and travel arrangements (reserving space on campus, catering, scheduling guest speakers, coordinating A/V equipment, arranging offsite travel, catering, lodging) with the ability to anticipate and solve problems Strong analytic skills and creative problem-solving skills Ability to travel with programs for group field experiences Successful completion of background check. Possession of a valid State-issued driver’s license
Preferred Qualifications	Master’s degree (preferably in public administration or related field) with 1+ years of related experience Experience interfacing with government or public/nonprofit agency representatives Working knowledge of MyEmma, Drupal, Qualtrics, and BANNER Experience processing contracts (e.g., catering, lodging, tour) and complex documents Familiarity with grant and/or contracted work (e.g. proposals, policy compliance, and/or implementation) Marketing experience and ability to effectively leverage social media channels (e.g., Facebook, Instagram, LinkedIn) to achieve program marketing and recruitment goals. Experience working in higher education and/or knowledge of academic and administrative procedures and practices within universities. Experience with supervision or position oversight
Key Cultural Competencies	Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement Adheres to all PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship	Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours	Monday - Friday, 8am - 5pm, with occasional evenings and weekends
Total Compensation Range & Benefits Statement	The starting annual salary rate for this position with a 80% FTE (32 hours/week) will be between $43,747 – $48,576 ($54,684 – $60,720 at 1.0 FTE) dependent upon qualifications and experience, with an excellent benefits package including 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools :https://www.pdx.edu/human-resources/benefits-psu

Search Details

Posting Close Date	11/22/2024
Projected Close Date for Posting	Closes
Application screening begins	11/15/2024
Quick Link	https://jobs.hrc.pdx.edu/postings/46296

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * This position is open only to current PSU AAUP academic professionals. Are you currently employed as an AAUP academic professional?
   • Yes
   • No
2. * What is your highest degree earned?

   (Open Ended Question)

3. * Please name the specific field/discipline in which you received your degree.

   (Open Ended Question)

4. * Do you possess and maintain a valid State-issued driver's license?
   • Yes
   • No
5. * How did you first find out about this position?
   • PSU Website
   • Indeed.com
   • HERCJobs
   • Urban League of Portland
   • Hispanic Metropolitan Chamber
   • Oregon Employment Department
   • Social Media
   • Person Referral
   • Career Builder
   • Glass Door
   • Other - Please describe in the next Question
6. If you selected Other, please describe.

   (Open Ended Question)

Applicant Documents
Required Documents

1. Cover Letter
2. Resume
3. Professional References

Optional Documents

PI254583049

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