Case Administrator at U.S. District Court in Seattle, Washington

Job Description:

UNITED STATES DISTRICT COURT WESTERN DISTRICT OF WASHINGTON CASE ADMINISTRATOR ANNOUNCEMENT NUMBER 25-WAW-04 ANNOUNCEMENT DATE November 5, 2024 CLOSING DATE Open until filled; preference given to resumes received by November 27, 2024. The U.S. District Court for the Western District of Washington is seeking an articulate, self-motivated and detail minded individual to join our Case Administrator team. Case Administrators interact extensively with chambers, attorneys, government agencies and the public and require professionalism, discretion, flexibility, initiative, and commitment. This position is located in the office of the Clerk of Court at the federal courthouse in Seattle, Washington. This position requires some in-office coverage in the Courthouse; however, the Court has a flexible telework policy which allows for routine telework. REPRESENTATIVE DUTIES Case Administrators have a variety of responsibilities relating to Judges caseloads, including maintaining the official case records and managing the progression of cases from opening to final disposition. Case Administrators are responsible for the accurate and timely entry of both civil and criminal orders to the docket, monitoring the completion of required procedural steps, performing quality control, and notifying interested parties when orders are docketed. This is a behind the scenes position involving interaction over the phone and via e- mail, providing procedural information, assistance and answering inquiries on case status. Case Administrators are part of a self-managing team, and are responsible for hiring, training, addressing issues within the team and making recommendations for personnel and disciplinary actions as needed. The team develops quality standards, provides training, plans and distributes work, handles leave and coverage issues. This requires responsibility, flexibility, and a desire to work collaboratively within their team and the Clerks Office as a whole. QUALIFICATIONS High school diploma or equivalent; and a minimum of two years of progressivelyresponsible administrative, technical, or professional experience. Knowledge of Microsoft Office Suite and experience with virtual meeting platforms suchas Zoom or Microsoft Teams. Ability to communicate information clearly and professionally with a variety of people,including Judges, court personnel, attorneys, jurors, and pro se litigants. Accuracy, attention to detail, and the ability to exercise sound independent judgment. Ability to take initiative and work without direct supervision. Ability to maintain confidentiality and handle sensitive material with a calm,professional, friendly, and patient demeanor. The ability to work effectively as a part of a team, assisting co-workers anddemonstrating a willingness to complete a wide variety of tasks as needed. PREFERRED QUALIFICATIONS Court or legal experience (familiarity with the legal system/legal terminology) Familiarity with civil and criminal procedures Bachelors degree or paralegal certificate. Current or prior judiciary experience. Proficiency with a wide range of technology, including SharePoint and Adobe Acrobat. Knowledge of CM/ECF, the Judiciarys automated case management system. SALARY RANGE Court Personnel System Classification Level: CL24, Step 1 61, $48,613 - $79,065CL25, Step 1 61, $53,711 - $87,303 BENEFITS APPLICATION INSTRUCTIONS Depending on experience and qualifications; additional promotional potential without further recruitment. The District Court offers a generous benefit package, competitive salary, and a dedication to work/life balance including flexible schedules, ORCA transit passes, and telework opportunities. Judiciary employees participate in the Federal Employees Retirement System, Thrift Savings Plan (similar to a 401K), health and life insurance benefits, long term care options, annual sick leave accrual, and eleven paid holidays per year. Judiciary employees are not covered by the Office of Personnel Managements civil service classification system or regulations. For additional information on employment with the federal courts, please visit www.uscourts.gov. Qualified applicants must submit the following: Cover LetterResumeCompleted AO78 Form Application for Federal Employment - * For this vacancy announcement (25-WAW-04), you do not need to complete the optional background information questions 18, 19, and 20. INFORMATION FOR APPLICANTS Attachments must be submitted as Microsoft Word (DOC) or Adobe Acrobat (PDF) files. Other formats are not acceptable. Applications will only be considered complete when the required attachments, with the required information in the appropriate format, are received by Human Resources. Incomplete applications and/or attachments received after the closing date may not be considered in the recruitment process. Application materials can be submitted via e- mail to: seattle_personnel@wawd.uscourts.gov Or to: Human Resources (#25-WAW-04)U. S. District Court 700 Stewart Street, Suite 2218 Seattle, WA 98101
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