Program Coordinator - Department of Psychiatry - UI Addiction and Recovery Collaborative at University of Iowa in Iowa City, Iowa

Job Description:

The Department of Psychiatry at Iowa Health Care is seeking a Program Coordinator to serve as a member of the UI Addiction and Recovery Collaborative (UI ARC) team providing direct support. The position performs a variety of basic and complex activities involving numerous steps and is crucial in assisting the department with activities related to protocols and quality controls for project management and data collection.

Schedule: This position is primarily 1st shift, 8:00 AM - 4:30 PM, Monday - Friday, however, there will be some flexibility, remote work options, and an occasional need to work outside regular business hours.


Position Responsibilities

• Function as a member of the UI ARC team that provides care, services, resources, and support to people who have substance use or mental health disorders.
• Provide support to the multidisciplinary project teams with implementation of components on multiple projects.
• Monitor project timelines and deadlines and keep team informed.
• Work with evaluators to build project databases to track project activities.
• Perform data entry and data checking with a high level of accuracy and attention to detail.
• Assist Project Directors with administrative related needs and project tasks, including but not limited to ordering and purchasing, scheduling, printing, filing, and organizing.
• Ensure all project materials are culturally and linguistically appropriate.
• Identify and recruit students to participate in project training events.
• Coordinate and administer training surveys.
• Collaborate with media/website staff to ensure website is up to date.
• Ensure adequate documentation is obtained and maintained in appropriate files and databases.
• Assist Evaluators with data-related needs and preparation of reporting required by funding agencies.
• Will work independently under time constraints and take initiative to complete tasks.
• Will use written and verbal communication to provide ongoing status updates and provide detailed feedback.
• Will work independently to manage and meet deadlines on multiple projects as well as work with other members of the team to contribute ideas and seek ways to improve assigned processes.
• Other perform other duties as assigned.



Education Required

A bachelor's degree in psychology, business administration, or a related field, or an equivalent combination of education and experience.


Required Qualifications

• Minimum of one-year prior experience in a support role.
• Prior experience with task management that demonstrates the ability to function with a high degree of independence taking initiative to complete tasks while under time constraints.
• Must be detailed oriented with evidence of good organizational skills.
• Excellent verbal, written, and interpersonal communication skills indicating a comfort level with a variety of communication techniques such as individual and group discussions, email, videoconferencing, and phone conversations.
• Proven good listening skills to include the ability to take direction; confirm accurate understanding of assignments; seek and incorporate feedback.
• Must be proficient in computer software applications such as Microsoft Office Suite including Outlook and Excel Spreadsheets.
• Demonstrated experience working effectively with colleagues and ability to actively collaborate with team members.



Desirable Qualifications

• Experience with research and data collection.
• Experience working with interdisciplinary teams.
• Demonstrated experience working with sensitive information and maintaining confidentiality regarding protected information.
• Knowledge and experience with Microsoft Teams.
• Knowledge and experience working with REDCap.


Application Process

In order to be considered, applicants must upload a Cover Letter and Resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Professional references will be required at a later time in the recruitment process.
For more information, contact lori-posey@uiowa.edu .


Additional Information

• Classification Title: Program Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 4A

Contact Information

• Organization: Healthcare
• Contact Name: Lori Posey
• Contact Email: lori-posey@uiowa.edu

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