Secretary (Coral Gables Campus) at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:

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The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department.

CORE JOB FUNCTIONS

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  Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.

  
  


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  Greets staff and visitors, and announces arrival to appropriate staff.

  
  


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  Performs administrative tasks such as filing, typing, and copying documents.

  
  


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  Schedules appointments and ensures the office calendar up-to-date.

  
  


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  Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.

  
  


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  Provides general information about department operations.

  
  


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  Compiles information in order to assist department leadership in managing the budget and inventory.

  
  


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  Orders supplies for the department as needed.

  
  


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  Adheres to University and unit-level policies and procedures and safeguards University assets.

  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

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  Ability to accurately prepare and maintain records, files, reports and correspondence

  
  


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  Ability to communicate effectively in both oral and written form

  
  


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  Ability to recognize, analyze and solve a variety of problems

  
  


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  Ability to process and handle confidential information with discretion

  
  


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  Proficiency in computer software (i.e. Microsoft Office)

  
  

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:Full time
Employee Type:Temporary
Pay Grade:A3 Apply Now