Administrative Assistant at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

00540W

Position Title:

Administrative Assistant

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

3N1000 Law School Faculty Operations

Unit Mission Statement:

William & Mary Law School provides an exceptional education for tomorrow's lawyers. As the nation's first law school, we maintain an enduring tradition of intellectual and professional excellence. We improve legal systems here and abroad through a commitment to the classroom, influential scholarship, and service to the public. Our students become highly skilled advocates, ready to serve their clients and their communities with thoughtful engagement and unwavering integrity. We recognize the challenges of our history and our responsibility to pursue the realization of justice through the rule of law. Above all, we strive to be a diverse and close-knit community, inclusive in the broadest sense and defined by a shared commitment to the rigorous and open-minded study of the law.

Position Summary:

Faculty Support Services (FSS) provides a supportive environment for legal scholarship, education, and law school governance on behalf of the Law School faculty. Under the direction of the Director, FSS, the administrative team assists with the daily operation of the unit and supporting faculty in completion of their scholarly, academic, and committee responsibilities while ensuring continuity, professionalism and excellence within Faculty Support Services (FSS) of the Law School. As such, the FSS plays a significant role in attracting research active legal academics to the Law School.

Conditions of Employment:

Occasional overtime may be required. Overtime is granted only with prior approval from the supervisor.


This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12-Month

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High School Graduate or equivalent


• Intermediate skills using word processing and desktop applications, survey building tools, and graphics and presentation software


• Demonstrates excellent written and oral communication skills


• Experience in preparing mail merges, constructing correspondence and emails, and typing formatting and proofreading documents (including correcting spelling and grammar errors)


• Experience building digital file management systems and handling and storing confidential documentation

Preferred Qualifications:

• Familiarity with basic editing symbols


• Experience with ExpressO and Scholastica


• Familiarity with Digital Measures, Activity Insight, Adoption & Insight databases, MS Teams, Zoom, Blackboard, OneDrive, and Box


• Experience with Microsoft Office; WordPerfect X8; Adobe Professional 2020 or other graphic software; and MS Windows 10 Pro

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

$Up to 45,000

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U05

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

06/04/2024

Review Begin Date:

06/18/2024

Open Until Filled:

Yes

Special Application Instructions:

For priority consideration, apply by the review date; position is open until filled.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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