Program Coordinator - Graduate School at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:

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CORE JOB SUMMARY

The Program Coordinator (A) coordinates day-to-day operations of the program. Moreover, the incumbent assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives. An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance.

CORE JOB FUNCTIONS

Acts as a liaison to program constituents. Assist with the preparation and/or delivery of program content. Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University. Coordinates the collection, compilation, and analysis of program activity data. Drafts comprehensive, statistical, and/or narrative program reports and evaluations, and monitors program effectiveness, making suggestions for revisions when appropriate. Coordinates the scheduling of program components. Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings. Assists with the development and implementation of program marketing. Provides assistance and support for participants and/or program constituents in all administrative aspects of the program and maintains files and/or program data. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.


• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.


• Ability to process and handle confidential information with discretion.


• Ability to work evenings, nights, and weekends as necessary.


• Commitment to the University's core values.


• Ability to work independently and/or in a collaborative environment.


• Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

Graduate Education

• Processes graduate clearances and ensure policy compliance in all cases
  
  
  • Utilizes CaneLink and liaises with graduate program administrators across the university to ensure that students have met the requirements for degree conferral; may include consulting with the Office of the Registrar for degree postings
  
  
  
  


• Serve as the Graduate School point of contact for Grad Slate by working closely with Enrollment Management on the administration and maintenance of Grad Slate for graduate programs across all Schools/Colleges at the university including:
  
  
  • Attending Grad Slate training
  
  
  • Reviewing and approving graduate program applications changes as requested by the leadership of individual programs to confirm they meet University and Graduate School policies
  
  
  • Providing reports for fee waivers
  
  
  • Issuing refunds when necessary
  
  
  • Troubleshooting issues and communicating with Grad Slate liaisons and help desk
  
  
  
  


• Manages OnBase (the online data management system) access for graduate program staff and faculty
  
  
  • Providing training to graduate programs when necessary
  
  
  • Uploading, filing, and storing graduate student documents in OnBase
  
  
  
  


• Processes submitted graduate student request forms (e.g., petition for transfer of credit, admission to candidacy, application for undergraduates to take graduate level courses, etc).


• Assists the Director with the teaching assistant orientation and sexual assault prevention trainings for graduate students including:
  
  
  • Tracking completion and compliance
  
  
  • Removing training holds from students' accounts
  
  
  
  


• Assist with Graduate Council meeting preparation and record keeping
  
  
  • Attending monthly Graduate Council meetings
  
  
  
  

Unit Support

• Monitors the Graduate School email inboxes daily
  
  
  • Responding to requests
  
  
  • Filing completed emails and requests
  
  
  
  


• Contributes to periodic reports such as benchmarking operations/best practices at peer institutions


• Maintains Graduate School standard operating procedures related to assigned tasks

Other duties as assigned.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:Full time
Employee Type:Staff
Pay Grade:A5 Apply Now