Sponsored Programs Specialist at University of Miami in Coral Gables, Florida

Job Description:

Current Employees:

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The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS

• Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.


• Resolves expenditure issues, including discrepancies and overdrafts.


• Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.


• Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.


• Works with the awarded amount and approved agency budget to set up account budgets. Interprets regulations and assists department administrators in understanding sponsored programs requirements.


• Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.


• Ensures the release of unobligated funds on purchase orders.


• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.


• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.


• Ability to process and handle confidential information with discretion.


• Ability to work evenings, nights, and weekends as necessary.


• Commitment to the University's core values.


• Ability to work independently and/or in a collaborative environment.

DEPARTMENT ADDENDUM

Department Specific Functions

• Monitors sponsored and research accounts for problem expenditures and compliance issues including follow-up with PI, study staff, and/or the Office of Research Administration.


• Submit transactions in the enterprise system, Workday, as it relates to sponsored and research awards.


• This may include, but not limited to, expense reports, journals, p-card transactions, requisitions, costing allocations and payroll accounting adjustments.


• Resolves expenditure issues, including discrepancies and overdrafts.


• Meet with Manager to review research transactions


• Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts other departments as needed to solve issues.


• Works with the awarded amount and approved agency budget to reconcile accounts.


• Maintains knowledge of current federal policy and other policies related to grant awards such as form state and local government, and non-profit organizations.


• Assists in the completion of annual or quarterly reports required by awarding agency.


• Prepare travel arrangements and reimbursements for the faculty at SONHS.


• Provides clerical support to the Research Team. Other duties as assigned

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:Full time
Employee Type:Staff
Pay Grade:A7 Apply Now