DOT Safety Coordinator (Safety Coordinator) at County of Riverside in Riverside, California

Job Description:

ABOUT THE POSITION

The County of Riverside's Human Resources Department (HR) has an opportunity for a Safety Coordinator to support the Safety Loss Control division in Riverside.

The Safety Coordinator will be responsible for Department of Transportation/Designated Employer Representative (DOT/DER) functions and will work with employees and departments to ensure compliance with local, state, federal laws and regulations, along with county policies and procedures. This position will coordinate the preparation and completion of regulatory and compliance documents, files, and records. Additionally, this position will be responsible for driver training and skill assessment to include on-boarding, orientation, remedial training, and maintaining compliance with DOT and Federal Motor Carrier Safety Regulations (FMCSA).

The Department seeks candidates with extensive experience in DOT regulations, and transportation compliance, along with excellent analytical and communication skills. Applicants experienced in submitting Full Queries on employees, utilizing the Drug and Alcohol Federal Clearinghouse website are highly desired.

Meet the Team!

The Human Resources Department strives to effectively serve and partner with our community, departments and employees by leveraging best practices and innovation to foster a thriving county.

EXAMPLES OF ESSENTIAL DUTIES
Primary Responsibilities and Duties:

Coordinate the preparation and completion of regulatory and compliance documents, files and records.

Responsible for maintaining FMCSA and DOT compliance via: driver files, operating licenses, permits, MVR's, driver qualifications, driver history, medical reports, certification of road tests, record of violations, driver's logs, alcohol and drug test notifications, safety performance past and present, etc.

Effectively evaluate, monitor, analyze and identify all driver compliance and non-compliance issues and resolve them in a timely manner.

Attend and assist coordinating the Vehicle Accident Review Board (VARB Safety Committee Meeting)

Responsible for helping manage internal and external compliance reporting, providing compliance advice and assistance, conducting compliance investigations, manage on-going education program.

Maintain, update, and implement DOT driver qualifications records, Drug and Alcohol Database by ensuring testing is performed as required and pool is maintained correctly.

Administer the DOT drug and alcohol testing program and expiration list processes including driver's license and medical card renewal.

May assist in the implementation and monitoring of compliance controls, compliance procedures and operational processes.

Review reporting of all vehicles, and employee accidents/incidents for determination of cause and prevent-ability and identifying potential trends together with Loss Control Specialist.

Track monthly safety training topics and meetings for warehouse and driver employees.

Coordinate driver eligibility with Fleet Services, rental, fueling, Form 30 on file.

Perform mock audits regularly to verify compliance. (Assist Safety Coordinators and departments with State and/or Federal DOT audit)

Receive and process County driver's complaints as well as investigate vehicle accidents and request logbooks, as necessary.

Assist departments with concerns regarding specific vehicle purchase regulations, and special vehicle/ license permits or endorsements.

Conduct County authorization to drive department audits

Work with HR as well as departments and Safety Division to address any Driver compliance issues.

Assist the Safety Loss Control Unit with projects and other tasks as assigned.

Add new employees to program and remove terminated employees from program.

Validate and process the billing for drug testing

Serve as the Administrator stay abreast of training opportunities.

Ensure that all training materials are up to date, that necessary supplies are available and that inventories are secured and kept up to date.

Responsible for conducting all tasks associate with:

• Request Full Query on employees in Federal Clearinghouse website.


• Driver Qualifications - California Driver's License (CDL), Annual Driving Records review.


• Driver Training - DOT regulations, Hazmat training (all areas required for our industry).


• Driver Records - Processing authorize to drive county and private vehicles for county business Form 30 applications, Clearinghouse confirmation and DOT required documents, county policies, CSA, MVR, criminal background, PEV

Manage DMV Pull Notice Program:

• Notify drivers of upcoming document expirations, obtain renewed documents, and upload on company personnel software.


• Prepares and releases employee driving record notifications.


• Receives daily DMV pull notices from DMV.


• Reviews Pull notices, Expirations, Suspensions, Revocations, Class.


• Sends out notifications to Business Partners, Department Representatives, and updates Lasersfiche distribution list.

* The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned or changed as necessitated by business demands.

MINIMUM QUALIFICATIONS

Experience: Three years in industrial or safety engineering; occupational health and safety inspection; building/construction inspection with code enforcement; or risk management, which required knowledge and application of state and federal laws relating to occupational safety and which included identifying, evaluating, and making recommendations for the control of hazards, minimizing safety risks, and adhering to code compliance. (College level courses in industrial or safety engineering, occupational health and safety, or a closely related field may substitute for up to two years of the required experience on the basis of 12 semester or 18 quarter units equaling one year of experience.) ; and/or three years administering a fully functional DOT required Drug and Alcohol Testing Program.

Desired Qualifications: Five (5) plus years of experience in transportation compliance, expertise and extensive knowledge of DOT rules and regulations, and advanced skills in Microsoft Excel, Word and Outlook. Previous fleet management tracking software system experience is highly desired. Applicants experienced in submitting Full Queries on employees, utilizing the Drug and Alcohol Federal Clearinghouse website are highly desired.

Knowledge of: Federal, state, ADA, and other regulations relating to occupational safety and hazardous materials management methods and procedures used in evaluating and correcting unsafe, unhealthful, and hazardous conditions and/or knowledge of the Federal Omnibus Transportation Employee Testing Act of 1991 (49 Code of Federal Regulations Part 382 et. seq. and Part 40) and any other state and local regulations/laws that may pertain to drug and alcohol testing of specified vehicle operators; legal descriptions, their interpretation and application; research and investigative techniques.

Ability to : Investigate accidents and/or work site hazards and prepare reports; analyze situations accurately and take effective action; detect unsafe conditions, practices, regulatory non-adherence and implement corrections; plan, organize, and conduct research for analysis, and make recommendations based on findings and/or plan implement and administer a comprehensive drug and alcohol testing program; instruct in the methods and procedures of safety practices and work site compliance; prepare clear and concise reports; establish and maintain cooperative relationships with those contacted in the course of the work.

Other Requirements

License/Certificate: Possession of a valid California Driver's.

SUPPLEMENTAL INFORMATION

This job advertisement will remain open until the position is filled. Applications will be reviewed in the order in which they are received, and competitive candidates may be referred for interview while the job posting remains active.

What's Next:

This recruitment is open to all applicants. Applicants who are current employees of the County of Riverside Human Resources department, or employees of the County of Riverside may be considered before other applicants depending on the volume of applications received. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered. Based on the number of applications received, this posting may close or be extended without notice. Qualified applicants may be considered for future vacancies throughout the County.

Degree Verification:
Prior to the closing date, uploada copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Prior to the closing date, upload a copy of your official/unofficial transcripts.

GENERAL INFORMATION If you have any questions regarding this posting, please contact Edgar Chavez at EdgarChavez@rivco.org

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.

________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.

MEDICAL/DENTAL INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution, as governed by the applicable Management Resolution, to contribute towards the cost of these plans. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• 
  Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.


• 
  Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.


• 
  Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
  

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.

VACATION ACCRUAL (Bi-Weekly Accrual):

0 through 3 year = 80 Hours (10 Days)
4 to through 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 days can be taken from use of accrued Sick leave balance).

BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit may be coordinated with other available leave balances to provide up to 100% of pay.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information.

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