Contract Administrator at Dawson Construction LLC in Bellingham, Washington

Job Description:

Contract AdministratorDate Posted: 11/08/2024
Location: Bellingham, WA
Pay Range: $60,000.00 - $70,000.00Application Instructions

Our $200 million company, Dawson Construction LLC, has an immediate opening for a Contract Administrator. This position is based in Bellingham, WA, which has been recognized as a top ten community in the nation.

As people are our greatest asset, we are committed to being a great place to work and providing a culture of personal growth and development.

Organizationally we have a culture of doing the right things for our employees, partners, clients, and community. We absolutely believe in abundance and a make-it-happen attitude - no task is too big or too small. We’ve enjoyed an excellent reputation, steady growth and strong financial performance for many years.

Further, Dawson has industry best talent, offers ownership to key employees, works closely with a peer group of 8 contractors and meets regularly with our advisory board. Our charitable giving is focused on youth and education. Our mind set is that of resiliency and long-term success.

We are actively looking for the right individual to round out our Contracts Administration team who is interested in building their career with Dawson.

MISSION:

Build with leadership, predictability, and value to ensure successful construction projects…and be one of the best places to work.

Position Description

POSITION OVERVIEW

The Contract Administrator will provide administrative support with an emphasis on the legal contracting process and compliance, including owner contracts, subcontracts and contract purchase orders. Working independently, with minimal supervision, the Contract Administrator helps to ensure general contractor and subcontractor compliance with accurate documentation and follow-through.

Essential Functions

Contracts & Agreements for Owners and Subcontractors

• Assists with owner and subcontractor contracts (reviews or drafts clarifications or conditions, makes modifications, incorporates owner comments and sends out for final review).
• Drafts initial owner and subcontractor contracts consistent with Dawson’s standard contract templates and addendums.

• Coordinates review on non-standard contracts (owner, subcontractor, purchase and service agreements, equipment rental contracts) with Dawson’s contract attorney.
• Manages version updates and control of owner and subcontractor contracts based on revisions provided to or by both internal and external parties.
• Coordinates contract review meetings with internal stakeholders (EM, Divisional VP, Risk Controller, CFO) and external stakeholders (owners, subcontractor, etc.).
• Manages contract execution process (mails final executed copy, scans and files).
• Sets-up projects and contracts in the accounting system; and communicates as appropriate.
• Tracks owner & subcontractor contracts, monitors for modifications, ensures return and compliance.
• Ensures owner and subcontractor compliance, per project requirements.
• Sets-up projects and subcontracts in the payment system.

Insurance & Bonding

• Ensures owner and subcontractor contract compliance with bonds, builder’s risk and insurance certificates and any other contractual requirements.
• Processes closeout bond, consent of surety.
• Claims notification (owner, subcontractor, insurance, vendors, etc.) management and tracking.

Administrative

Administrative tasks include but are not limited to business licensing, partnering with legal on various contract related matters, ensuring corporate compliance, and RFP and Bid Support. Specifically:

• Processes and files all company intents & affidavits.
• Generates and tracks pre-lien notifications.
• Documents, communicates and ensures labor requirement compliance.
• Provides RFI administrative support.
• Provides backup for project pursuit.
• Provides Viewpoint support and instruction for operations team members.
• Assists with Viewpoint modifications, reports, upgrades, etc.
• Other administrative duties as needed.

Position Requirements

QUALIFICATIONS

Education & Work Experience

Required:

• High School Diploma or GED equivalent required.
• Three (3) to five (5) years’ prior Contract Administrator, paralegal, or other directly related experience in the construction or related industries (manufacturing, logistics, seafood, native Alaska corporation)
• Must be authorized to work in the U.S. without sponsorship now or in the future.

Preferred:

• Associates Degree with two to five years’ experience preferred.
• Paralegal experience a plus.
• Professional work experience with a $100M+ company.
• Experience with accounting/operations for an equipment fleet, tool yard and real estate of a construction or manufacturing company.
• Experience supporting profit centers and M&A activities.

Skills, Knowledge and Abilities

• Strong understanding of construction documents (particularly AIA contract documents), insurance and bonding.
• Proficient with contract management systems (ViewPoint preferred) and software/programs (ViewPoint, GCPay are a plus) (preferred).
• Proven ability to manage multiple tasks to conclusion, on time and without compromising quality. Track record of effectively working within a fast-paced, highly matrixed organization and cross functional teams and collaborating with others internally and externally.
• Exercised independent judgment and discretion with limited coaching or oversight. Has demonstrated the ability to anticipate and solve problems of moderate complexity and scope e.g., evaluate, interpret, and present complex data.
• Familiarity of with federal and state rules, regulations, and requirements applicable to construction projects (licensing, reporting, compliance, overall processes)
• Strong organizational skills in managing complex tasks with autonomy.
• Excellent time management and attention to detail. Required documents must be collected and submitted punctually and accurately.
• Excellent verbal and written communication skills.
• Must be proficient in MS Office suite (Excel, Word and Outlook), and maintain excellent computer skills.
• Good decision making.
• Work in ambiguity and high pressure; time sensitive projects and tasks.
• Strong problem solving.
• Working in collaboratively in a team environment.
• Ability to maintain a good attendance record.
• Demonstrated ability to develop and maintain collaborative working relationships.
• Ability to simultaneously organize and manage to completion, on-time, and within budget, multiple high-priority projects.

COMPENSATION & BENEFITS

• Compensation - $60,000-$70,000 annually
• Annual Bonus; depends upon individual and company performance
• Comprehensive benefits including Medical, Dental, Vision, PTO ,401k plan, Paid Holidays, and additional voluntary benefits.

Equal Opportunity Employer

Equal Opportunity Employer/Disabled/Vets and Drug Free Workplace

PI254594910

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