Financial Administration Specialist at Indiana University in Bloomington, Indiana

Job Description:

Department



ENROLLMENT MANAGEMENT (BL-OES-IUBLA)



Department Information



The Office of Enrollment Management (OEM) brings together the services and expertise of twelve campus units to create a streamlined student experience. As home to the Offices of Admissions, Scholarships, Student Financial Assistance, the Registrar, Student Central, First Year Experience Programs, and more, our organization provides unified service to students and families and develops data-driven initiatives to strengthen the university. With a strong focus on diversity, OEM strives to cultivate a diverse, inclusive environment that supports equal access, participation, and representation throughout all OEM units.



Job Summary



Department-Specific Responsibilities

• Performs a variety of fiscal, human resources, and organizational responsibilities related to IU Payroll, Kuali TIME, HRMS, KFS, Travel, and Buy.IU systems in support of the Office of Enrollment Management Responsibility Center; processes monthly and biweekly payroll, submits and monitors requisitions and contracts, and serves as the purchasing and procurement card coordinator and reconciler with Chrome River.


• Assists staff with continuous training and education with regards to payroll, travel, and purchasing; researches and answers questions and resolves issues as needed.


• Applies proper University procedures to fiscal, accounting, and purchasing transactions.


• Establishes and performs a variety of audits and reconciliations to ensure records and transactions are accurate and appropriate.


• Performs a variety of administrative and financial tasks in support of the Office of Enrollment Management Responsibility Center which consists of the Offices of Admissions, Registrar, Student Financial Assistance, First Year Experience Programs, Scholarships, Student Central, and several other support units.


• Coordinates and leads projects as assigned by the Director of Fiscal Affairs.


• Provides fiscal and payroll support for staff in the Vice Provost's area as well as several other departments.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.


• Makes recommendations on policies and guidelines for division/department activities.


• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.


• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.


• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.


• Prepares operating and project budget drafts independently and/or in coordination with other finance staff.


• Regularly explains financial concepts to non-financial employees.


• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.


• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in finance, business, or related field.

WORK EXPERIENCE



Preferred

• 2 years of relevant experience.

SKILLS



Required

• Proficient communication skills.


• Maintains a high degree of professionalism.


• Demonstrates time management and priority setting skills.


• Demonstrates a high commitment to quality.


• Possesses flexibility to work in a fast paced, dynamic environment.


• Seeks to acquire knowledge in area of specialty.


• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.


• Demonstrates experience solving problems with independent thought


• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.


• Ability to use standard office equipment such as phone, fax, scanner, etc.


• Experience managing workflows, processes, and/or data entry.


• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.


• Demonstrates ability to interpret and apply concepts and policies to daily work functions.


• Ability to clearly present material and make it accessible to a variety of audiences.


• Ability to interpret financial documents from an accounting, policy, and practice perspective.

Preferred

• Ability to expeditiously review and analyze detailed information.


• Ability to manage multiple deadlines and focus with frequent interruptions.


• Experience reading, reviewing, and interpreting financial reports and dashboards.

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Bloomington, Indiana


This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.



Advertised Salary



$48,000 - $50,000 per year



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Core


FLSA: Exempt


Job Function: Finance


Job Family: Financial Administration
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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