Operations - Administrative Assistant at KPFF Consulting Engineers in Los Angeles, California

Job Description:

Position Summary.

The primary responsibilities of this position are working within the Administrative Group of the Business Operations team to provide administrative support to meet the needs of the office. This position is full-time and located in downtown Los Angeles in a collaborative team environment. We currently offer a hybrid model of in-office and at-home work.

Primary Responsibilities.

• Event Coordination: Maintaining master calendar for all office events. Send out appropriate notifications for upcoming events and oversee meeting logistics (e.g., locating venue, inviting attendees, ordering food, assisting with post-meeting clean up, etc.).
• Pickup, sorting, and delivery of daily mail.
• Taking down outgoing mail and FedEx shipments.
• Processing incoming transmittals.
• Assist with preparation of outgoing transmittals and sending out plans/documents via messenger, overnight shipping services, and mail.
• Providing back-up receptionist duties (e.g., answering phones, greeting visitors, providing parking validations).
• Maintain and update office library and associated index.
• Assist with conference room reservation system.
• Assist with ordering and stocking supplies.
• Upload project photos.
• Miscellaneous office tasks as needed.

• Customer service oriented (friendly, cheerful, can-do attitude).
• Dependable, responsible, and accountable.
• Diligent work ethic, strong desire to learn, and ability to execute.
• Detail-oriented, self-motivated, problem solver.
• Familiarity with Microsoft Office 360 suite of software (including Word, Excel, One Drive, and SharePoint).
• Familiarity with Microsoft Teams.
• Familiarity with Construction Industry is a bonus.
• A Bachelor's degree is preferred.

• Our employees are valued, empowered, and team oriented, innovative in their approach, and passionate about their work. They are reliable, trustworthy, and open with a high level of integrity. They value diversity, are inclusive, and are committed to critically thinking through problems and finding solutions.
• Our BizOps team is a collaborative group that includes the Admin Team, Accounting, Marketing, and Project Coordinators. We meet at least monthly to share experiences, knowledge, and

What is KPFF?

KPFF is a multi-office, multi-discipline engineering firm. We're driven by a commitment to our core values of Excellence, Trust, Relationships, Stability, and Passion; defining our professional practice, how we are organized and our commitment to our clients and employees.

We partner with the world's most thoughtful professionals to engineer extraordinary places.

KPFF offers excellent benefits including medical and life insurance, vacation/sick/holiday pay, three percent 401k contributions with no matching requirements, bonus compensation, flexible work schedule, career development programs, and much more.

The salary range for this position is $56,000 to $64,000 depending on education and experience.

KPFF Consulting Engineers is an Equal Opportunity Employer.

For more information on the Company, please visit our web site at http://www.kpff.com

Applications.

To apply for this position, please submit your application, resume, and cover letter via our website.

No phone calls and no recruiters please