Coordinator, SES Undergraduate Studies at Stevens Institute of Technology in Hoboken, New Jersey

Job Description:

Job Description

Working under the supervision of the Assistant Director – Core Engineering & Science Education, the Coordinator provides administrative and office support to the SES Office of Undergraduate Studies (OUS) team. The Coordinator will also work with the Associate Dean for Undergraduate Studies, the Director of Undergraduate Studies, the SES Laboratory Manager, and teaching faculty in the Engineering Core (including the IDEaS program) of the Charles V. Schaefer, Jr. School of Engineering and Science.

This is a part-time, hybrid (remote and in-person) position.  Must have the ability to work weekdays (Wednesday and Friday availability preferred) from 9am-2pm, with off hours and weekends, as needed.

Essential Duties and Responsibilities

• Provide administrative and logistical support for meetings, events, and committees under the purview of OUS, including the Ansary Entrepreneurship Competition, the Dean’s Undergraduate Student Advisory Council (DUSAC), the SES Undergraduate Curriculum Committee (UGCC), accreditation visits (ABET), SES Academic Advisors, and instructor hospitality for courses managed by OUS. This support may include, but is not limited to, scheduling and booking meeting/conference space(s); preparing, managing, and distributing meeting agendas and minutes; and coordinating catering orders / delivery logistics.


• Maintain certificate and award templates and process award checks for special academic events and competitions, including the Ansary Entrepreneurship Competition, the Gallois Autonomous Robot Competition, the MGT 103 competition, and several endowed Senior Design awards.


• Support OUS involvement in the annual Order of the Engineer induction ceremony.


• Coordinate the job posting and onboarding of Adjunct instructors, Teaching Assistants (TA), Lab Assistants (LA), and Course Assistants (CA) in Engineering Core courses.


• Provide full-time teaching faculty and adjunct instructors in the Engineering Core with on-campus support. 


• Assist with Workday and Coursedog Scheduling logistics regarding Instructor assignments.


• Collaborate with contacts in Engineering Core “host departments,” including both staff and faculty, to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll.


• Work with the SES Laboratory Manager to coordinate the job postings and onboarding of Lab Assistants required for SES UG teaching laboratories.


• Track proper access to necessary facilities for Graduate and Teaching Assistants and Lab Monitors.


• Provide scheduling support within our enterprise software, Coursedog Scheduling, for courses in the Engineering Core and other required interdisciplinary undergraduate courses in SES.


• Contribute to other related tasks in support of the mission of the SES Office of Undergraduate Studies.

Qualifications

• Required:  High School Diploma


• Preferred:  Bachelor’s degree or equivalent combination of education and experience.


• Required:  1 year of experience in an office setting


• Preferred:  1 year of experience in higher education

Required Knowledge, Skills and Abilities

• A self-starter who demonstrates an ability to achieve goals and meet deadlines.


• A high level of professionalism with strong interpersonal and organizational skills.


• Ability to manage multiple tasks and projects with high attention to detail in a fast-paced environment.


• Advanced understanding of the Microsoft Office suite, with particular proficiency in Word, Outlook, Excel, Teams, and PowerPoint.


• Proficiency in virtual meeting platforms such as Zoom or MS Teams.


• Possess excellent organizational, written, oral communication, and presentation skills 


• Skills in designing graphics for fliers and marketing using Canva, My Emma, and other applications, preferred.


• Willingness to occasionally work evenings and weekends in support of OUS events and programming.

Department

General Submission Guidelines: 

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job. 

Still Have Questions? 

If you have any questions regarding your application, please contact Jobs@Stevens.edu. 

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. 

NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities. 

Jeanne Clery Disclosure: 

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