Payroll Services Manager at DeKalb County in Decatur, Georgia

Job Description:

Pay Range: $72,665-$116,991   FLSA Status: Exempt

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.

Coordinates the processing and distribution of payroll; coordinates the preparation, entering and verification of and prepares, enters and verifies payroll information; verifies compensation and deductions, such as employment status, new hires, leaves of absence, promotions, separations, suspensions, extensions, special payments, incentives, budget and position number changes, etc.; performs research as needed; completes calculations; enters data into computer; generates paychecks; verifies accuracy of register against system data; and makes corrections as needed.

Responds to inquiries relating to personnel transaction policies and procedures, leave and pay policy, balances, accrual rates, pay adjustments, off payroll status, Family and Medical Leave Act, department databases, etc.; provides information and direction to departments regarding payroll and leave; assists departments in determining best approach to personnel transactions; establishes, modifies and corrects errors in manual and automated payroll and personnel systems; interprets documents governing payroll issues; conducts detailed investigations; interprets information and data; and resolves complex problems, issues and unusual circumstances.

Maintains responsibility for payroll and accounting adjustments; balances payroll accounts by resolving payroll discrepancies; processes stop payments, reversals, positive pay and banking inquiries; reviews and initiates payment for unemployment benefits; prepares month-end journal entries to accurately record transactions; and calculates and inputs earning, tax and deduction balance adjustments.

Administers and authenticates all employment information and departmental requests to extend positions, change position funding and accounting lines, pay adjustments, overpayment deductions, one-time pays, Board of Commission orders, and County settlements; and proofreads and verifies all employment documentation to process and validate transactions, correction letters, leave requests, leave transfers, etc.

Prepares and submits required reports; ensures compliance with local, state and federal payroll and tax regulations; reviews, transmits, prepares, submits and reconciles employee and retiree wages and tax data, unemployment, garnishment and deduction files, third party sick pay, Social Security wage statements; assembles, answers, and prepares materials for Internal Revenue Service filings; prepares year-end payroll processing for W2 and 1099s, quarterly tax and wage, worksite and related reports; calculates and prepares corrected wage statements; compiles summaries of earnings, taxes, deductions, and nontaxable wages; prepares and reviews expenditure reports; and assists in creating related queries and reports.

Maintains pension information and data; ensures all pension plans are updated annually; creates new earning and deduction codes; and updates payroll operating system with the correct calculations for federal and state compliance, pension calculations and garnishment requirements.

Recommends changes to internal and County-wide payroll processes and computer systems; reviews and analyzes payroll and tax procedures; identifies and recommends changes; develops plans to implement changes; tests system functionality; communicates test results; and implements process changes as directed.

Minimum Qualifications:

Bachelors Degree in Accounting, Human Resources or a related field required; five years of experience in accounting, actuarial position, or human resources, to include lead or supervisory experience, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License Certifications: Must possess and maintain a valid Georgia Driver's license.