Capital Purchasing Supervisor at B. F. Saul Company in Bethesda, Maryland

Job Description:

Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States. Our growth has been the results of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards. B. F. Saul Company has a variety of skilled professionals within the following operating divisions, Property Management, Leasing, Hospitality Group, Residential, Insurance, Construction & Development. The B. F. Saul Company concentrates on ownership, development, and construction of commercial real estate.
POSITION SUMMARY:This individual supports the capital improvement and renovation effort of Hospitality Group hotels. Through the execution of the purchasing and coordination of the assets and contracts utilized in renovation and improvement efforts this individual supports the completion of the annual Capital Plan in a timely and cost-effective manner.

Summary of Competitive Benefits & Perks:

• Health/Medical Insurance including Dental and Vision
• 401(k) with company match
• Paid time off
• Bonus/Target Incentive
• Tuition Reimbursement
• Complimentary usage of modern in-house fitness center
• On-premise full-service dining center discounts
• Discounts via the company's EAP
• Monthly Employee Recognition Programs
• Referral bonus
• Pre-tax transportation options
• Plus more!

PURCHASING DUTIES & RESPONSIBILITIES (Duties will include, but are not limited to the following): Procure all necessary furniture, fixtures and equipment in accordance with the following guidelines:

• Complete reviews of Capital Requests for all planned and unplanned projects.
• Working in tandem with suppliers and service vendors to obtain and vet proposals and process formal procurement requests
• Initiate, execute and manage purchase orders to manufacturers in accordance with scopes of work and established standards for each project. Maintain files for order correspondence. Review orders for accuracy
• Provide information on new products or programs that may be beneficial to the company.
• Consult with the AVP and operational management team to assist in specifying and purchasing products and services, vetting proposals, and obtaining competitive pricing.
• Create and manage purchase orders, change orders, construction contracts and professional service agreements and associated documents.

Supplier Relationship Management - Manage supplier relationships and performance to include the following:

• Communicate relevant information regarding compliance with purchasing and invoicing procedures
• Provide ongoing performance feedback to suppliers
• Work with factory sales representatives as a source of technical data and support
• Manage vendor compliance with billing and insurance requirements.
• Manage relationships and interface with hotel brand procurement entities.

Accounting - Work closely with the AVP and the Company's Construction and Development Accounting Department on the following:

• Ensure that projects purchases are documented, aligned with budget, properly filed, and complete in alignment with Policies and procedures
• Ensure compliance with established Purchasing Procedures, including insurance and lien release procedures
• Work with accounting to review and assist with outstanding documents and payables
• Update expense forecasts monthly
• Review project status and assist AVP in closing projects
• Assist AVP in creating and managing capital project budgets and budget documents

Administrative Duties - Effectively and punctually manage the following administrative duties:

• Create, update, and publish meeting minutes and project status reports for the Hospitality Group
• Issue and obtain approval for purchases/change orders and execute same with vendors.
• Communicate procurement process requirements and schedules to hotel Management Teams, Renovation Project Managers and Regional Directors
• Conduct weekly review of FF&E tracking reports and open purchase orders with Capital Asset Manager and capital project managers to include supplier performance, product quality, order status information, pricing issues, etc.

Product Knowledge and Training - Working in tandem with the Capital Asset Manager, recommend relevant training opportunities and implement them, where appropriate:

• Identify self-development initiatives and training needs to enhance product knowledge, performance and group support skills
• Interact with and support Chief Engineers, General Managers and other operational management team members as required to assist them with Capital Planning and Project Management and with the execution of the capital projects.
• Be able to navigate and understand franchise brand websites and requirements and ensure product purchases are in compliance with brand standards.

Innovation and Teamwork - Assume an active role on the corporate team:

• Actively participate in Hospitality Group staff meetings
• Facilitate effective communication between team members in the field and the Corporate Office as it applies to the capital discipline
• Assist AVP in establishing and executing goals utilizing the Hospitality Group goal planning process.
• Maintain an ethical and professional image for the Company at all times
• Participate in special projects as necessary

JOB REQUIREMENTS (SKILLS/ABILITIES):

• Strong interpersonal, communication and rapport building skills
• A strong working knowledge of Microsoft Office applications and general computing skills
• Fluency in the use of Microsoft Excel
• High levels of integrity, discretion and ability to maintain confidentiality
• Excellent verbal and written communication skills
• Exceptional organizational skills

JOB ENHANCEMENTS (SKILLS/ABILITIES):

• Previous experience with supplier management and negotiation.
• Ability to read and understand FF&E specifications and/or blueprints
• Basic understanding of hotel operations
• Demonstrated knowledge and experience in purchasing furniture, fixtures and equipment
• Understanding of common credit terms, units of measure, types and uses of procurement documents

EXPERIENCE / EDUCATION / LICENSES / CERTIFICATIONS:

• Previous purchasing experience of 2-4 years
• Bachelor's degree in project management, accounting, hotel administration, or business is preferred or commensurate with work-related experience.

BFS7501
The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held. Base pay is one component of B. F. Saul Company & Affiliates total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more.
B. F. Saul Company is proud to be an equal opportunity workplace. We promote diversity and equality within all facets of our organization, and we foster an environment that recognizes employees' unique skillsets and ensure that all employees have an equal opportunity to grow and advance.
If you are a candidate in need of assistance or an accommodation in the application process, please contact corporate.resumes@bfsaul.com or 301-986-6000.
Equal Opportunity Employer/Veterans/Disabled

PI254741434

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