P-Card Administrator at Wagner Equipment Co. in aurora, Colorado

Job Description:

Would you like to be part of a focused, dedicated team? Do you want to work and grow with other motivated, ambitious people?

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner’s reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
  


• Medical, dental, and vision insurance 


• Life and AD&D Insurance


• Retirement Plans -  401K and Roth 401K , eligible employees can receive a company contribution up to 7%
  


• Tuition Reimbursement 


• Employee Assistance Program (EAP)


• CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.


• Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.

The Purchasing Card Administrator position is responsible for overseeing all aspects of Wagner Equipment Co.’s purchasing card program and expense reporting process. This position will enforce compliance of all related company policies while assisting employees utilize their purchasing cards to conduct business.

The Purchasing Card Administrator will also support the Purchasing Manager in the administration of all company purchasing programs, including programs that utilize its purchase order system.

Pay Rate:  $61,665.61 - $84,845.04 Annually
Pay rate is dependent upon education & experience. 

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

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  Administrative:

  
  
  
  
  • Order New P-cards as requested
  
  
  • Send new cards to employees, process signed cardholder agreements, set individual card limits, and provide any training necessary
  
  
  • Respond to any inquiries from cardholders or their managers related to use of their cards
  
  
  • Troubleshoot declined transactions for cardholders, including adjusting spend limits as necessary
  
  
  • Manage Wagner Equipment Co’s expense reporting tool, including processing of employee expense reports and ensuring timely submittal
  
  
  • Produce report each month for past due expense reports and follow up with employees to achieve compliance
  
  
  • Produce other ad-hoc reports as requested
  
  
  • Review and analyze all Purchasing Card transactions to ensure compliance to Wagner’s policies
  
  
  • Track and analyze spend to ensure all transactions fall into alignment with Wagner Equipment Co’s policies.
  
  
  • Process account closures for terminated employees and ensure all expenses have been submitted
  
  
  • Assist with any miscellaneous duties of the Purchasing Department as needed
  
  
  
  

  Organizational:

  
  
  
  
  • Ability to read, analyze and interpret data to write reports, develop processes and effectively present information to management and vendors
  
  
  
  

  Interpersonal:

  
  
  
  
  • The ability to leverage interpersonal skills to establish rapport and develop relationships with all key stakeholders: suppliers, customers & colleagues.
  
  
  • Excellent verbal and written communication skills
  
  
  • Ability to train new and existing employees
  
  
  
  


• Other duties as assigned by manager

Required Education and Experience:

• High School Diploma or GED


• Some College or Trade School


• 2- 5 years of experience with corporate credit card programs


• Ability to exercise sound judgement


• Proficiency in MS Office software including Excel, Word and PowerPoint


• Strong analytical and problem-solving skills


• Experience with expense reporting software – SAP Concur is preferred


• Experience with purchase order systems


• Experience with corporate card programs


• 1-3 years administrative/clerical experience


• 3-5 years customer service experience

Physical Demands & Competencies:

• Standing, walking, talking, sitting, use of hands & hearing


• Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds


• Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills


• Safety & Product Knowledge


• Basic knowledge of Microsoft Access and DBS


• Intermediate knowledge of Microsoft Word and PowerPoint


• Advanced knowledge of Microsoft Outlook and Excel


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  Microsoft Excel is a must, including VLookups and Pivot Tables                                                                                 

  
  

Travel Requirements:

• 1- 25%

Work Environment:

• Noise: Quiet


• Indoors

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.  

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Operations

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