Administrative Lead, Pharmacokinetics, Dynamics, and Metabolism at Pfizer in Groton, Connecticut

Job Description:

ROLE SUMMARY

 

The Pharmacokinetics, Dynamics, and Metabolism (PDM) Administrative Lead will report to the Director of Business Operations and provide comprehensive administrative support to the PDM Head and assigned Leadership Team (LT) members. You will regularly interface with the PDM Head and the Director of Business Operations to support various initiatives and offer limited administrative assistance to LT members' direct reports and department members. As a member of the PDM Admin Team, you will collaborate closely with administrative colleagues on site and global initiatives. This role also involves working with other Discovery & Early Development administrators in a fast-paced environment.

 

ROLE RESPONSIBILITIES

 

• Managing calendar through Outlook in alignment with PDM LT member's priorities. Proactively resolve conflicts constructively. Effectively interfacing with other administrative staff in other sites to coordinate logistics including meeting rooms, catering, and meeting preparations. Calendar management includes scheduling meetings, updating agenda, collating slides, prioritizing meetings, and resolving conflicts.

• Efficiently managing travel arrangements for PDM LT member s including scheduling transportation, hotel, car, etc . Preparing detailed itineraries. Maintaining receipts and records. Processing expense reports through PTE (Pfizer Travel & Expense).
• Generating communications on behalf of the PDM LT members. Creating, composing, and editing written material as needed.
• Working with departmental colleagues to ensure proper compliance for external consultants, speakers, and collaborations as well as assistance with payment and invoice procedures.
• Assisting departmental colleagues with general administrative functions including meeting logistics , cross-site access, supply ordering, procurement, invoice resolution, and travel.
• Ensuring meeting participants are aware of meeting details and logistics . Duties include space/site planning and room set-up, AV/IT arrangements, meal planning and assistance with agenda planning.
• Communicating and working in a team environment, working closely with other colleagues to coordinate workflow.
• Office management, demonstrating expert knowledge and proficiency with general administrative functions (telephone, email etiquette, MS Office, Business Objects, SharePoint, PTE, Ariba , cross-site access, GDAS, supply ordering).
• Handling confidential information with discretion.
• Carrying out administrative functions proficiently and completing quality work on a timely basis.
• Understanding Pfizer and how to resolve problems that arise (financial, technology, facilities, mailroom, visitors, consultants, office space).

 

QUALIFICATIONS

 

• High School Diploma or equivalent. Advanced degree preferred.
• Candidate must have a minimum of 5 or more years of administrative experience supporting a team/group leader or above.
• Exceptional organizational, interpersonal and communication skills, as well as sensitivity for handling confidential information. Ability to respond with professionalism in verbal as well as in written communications. Excellent proofreader.
• Preference for candidates that are technologically savvy in Outlook, Share Point, Ariba , Microsoft Office, and conference room connections.
• Candidate should have experience providing administrative support for external collaborations and working with external vendors, knowledgeable about compliance policies as well as experience with payment and invoice resolution.
• Candidate must be extremely detail oriented, flexible, and possess the ability to work independently and adhere to timelines.
• Must be a quick learner, take accountability for actions and appropriate follow up, and able to set and manage priorities by handling multiple tasks simultaneously.

 

ADDITIONAL INFORMATION

 

Work Location: On Premise

 

The salary for this position ranges from $31.82 to $53.04 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Connecticut - Groton location.

 

Relocation assistance may be available based on business needs and/or eligibility.

 

Sunshine Act

 

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

 

EEO & Employment Eligibility

 

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

 

Administrative

 

#LI-PFE Apply Now